Health & Safety

The California Science Center museum

As we reunite the genetics research community, ASHG will host the 2022 Annual Meeting in Los Angeles as safely as possible and practical, abiding by the latest public health guidance and balancing practical implementation and enforcement considerations. The following information is provided for your awareness and may change based on ASHG’s assessment of changes in the current situation. Overall, we ask attendees to maintain a commitment of caring about our community and to abide by both required and suggested behaviors.

ASHG realizes that health decisions are deeply personal. Please review these protocols when deciding whether to attend ASHG2022 based on your individual circumstances. By attending, you are confirming, through our registration process, that you will abide by all applicable policies, regulations, health, and safety protocols. During the registration process, you agreed to this through the Assumption of Risk Waiver.

We hope to see you in Los Angeles!

VACCINATION

ASHG requires proof of vaccination to attend the Annual Meeting. This is required for all participants, including guests, to enter the convention center. No unregistered guests will be permitted.

For vaccine verification, ASHG is confirming ONLY the primary COVID-19 vaccination course and requires attendees to self-certify they are up-to-date. ASHG will require all attendees to have up-to-date COVID-19 vaccinations using the guidelines and recommendations of the U.S. Centers for Disease Control & Prevention (CDC).  “Up-to-date” requires attendees to follow clinical vaccination guidelines of the U.S. Centers for Disease Control & Prevention (CDC).  Review those guidelines carefully as recommendations vary based on age, first vaccination date, and time since the last dose. We understand you may have questions about how to interpret the CDC guidelines, but ASHG staff cannot provide advice and will refer you back to the CDC website.

NOTE: As of September 8, 2022, the Centers for Disease Control and Prevention (CDC) recommends that most adults at least two months past their last vaccine shot receive the recently approved updated bivalent mRNA vaccine.  In support of public health, we expect all eligible attendees to receive the bivalent vaccine prior to ASHG22 if it is available in your community.  Attendees in the U.S. are urged to promptly make an appointment to receive the vaccine. You can search for pharmacies, medical offices, and grocery stores administering the free shots at www.vaccines.gov. 

Vaccination Verification Process: ASHG will require attendees to (1) upload proof of completion of a primary course of COVID-19 vaccination and (2) self-certify their status as up-to-date on vaccination.  Proof of completion of primary course of vaccination will be reviewed by ASHG’s third-party vendor SafeExpo.  All registered attendees will receive further information regarding this process with direct links and information regarding how and when to submit your vaccination information.

  • Required Proof of Primary Vaccination: U.S. attendees
    • Submit proof of your primary vaccination course with an FDA-authorized COVID-19 vaccine.
    • If you did not receive a primary vaccination course but have secured a single bivalent vaccine dose, please submit that as acceptable proof of current vaccination.
  • Required Proof of Primary Vaccination: Non-U.S. attendees
    • Submit proof of your appropriate primary course of vaccination. This will be based on your home country and what is available/accessible there.  The CDC’s guidance refers to the World Health Organization (WHO) list of approved vaccines and guidelines for full vaccination, and ASHG will use these criteria for approval.
    • If you did not receive a primary vaccination course but have secured your bivalent booster, please submit that as acceptable proof of current vaccination.
  • ALL Attendees: Required Self-Certification of Up-To-Date Status

Due to the tremendous range of age, location, and timing considerations, ASHG is not able to confirm whether an individual’s booster shots meet the up-to-date standard. Instead, during vaccination upload, attendees will be required to self-certify that you meet the CDC recommendations for staying up-to-date on COVID-19 vaccination.  Please review the information at https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html before completing this self-certification. Our community relies on the honesty of our attendees in this process.

VACCINATION VERIFICATION UPLOAD INSTRUCTIONS

The verification and vaccine card upload site, provided by our partner Safe Expo, is now open. Prior to arriving on-site, please upload your vaccination record to the ASHG/Safe Expo Portal. You will receive your verification confirmation within 48-hours.   SafeExpo accepts a variety of image types (.jpeg, .png, .pdf). However, the image must appear on one page/one image (multiple pages of documents will not upload).

Upload Your Vaccination Card

Upload your vaccine record well in advance of the conference to leave ample time to receive your confirmation and verification email from our vendor Safe Expo.

Review and complete your self-certification as to up-to-date vaccination status.  Do not wait until the last minute to secure your appointment for an updated bivalent COVID-19 vaccine shot.

MASKING

Based on current public health guidance, ASHG highly encourages masking during the conference and attendees should bring their own well-fitting face masks; only a limited number of masks will be available on-site. To the extent possible, ASHG will have limited designated seating in meeting spaces for those who wish to mask. Also, we highly encourage attendees to mask consistently in public places during travel to the ASHG meeting.  ASHG continues to monitor the public health outlook and will assess masking policies as the event draws closer, and ASHG will follow any municipal mask policies in force during meeting dates.

 TESTING 

ASHG strongly encourages attendees to test for COVID-19 prior to departure for Los Angeles and to pack multiple self-test kits.  Anyone experiencing symptoms or anyone who has been exposed is strongly encouraged to test regularly once on site.  Those who have tested positive in the prior ten-day period should not attend the meeting until they meet the CDC guidelines for ending isolation, and those who have a known exposure or who have tested positive in the prior ten-day period and subsequently tested negative should wear a high quality, properly fitting mask around others.

WAYS YOU CAN COMMUNICATE YOUR PREFERENCES AND RESPECT OTHERS’

ASHG will provide colored name tag lanyards – green, yellow, red – to help attendees signal their personal comfort levels and preferences regarding engagement with others, and we ask attendees to respect such wishes.  Green will signal comfort with close-up interaction while red will signal a preference to maintain six feet of distance.

Questions?

Contact ASHG

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