Exhibitor Dates & Deadlines

Exhibit Hall Hours
Wednesday, October 26 10:00 am-5:00 pm
Thursday, October 27 10:00 am-5:00 pm
Friday, October 28 10:00 am-2:00 pm
Installation
Monday, October 24 8:00 am-12:00 pm, Island booth install
(approved booths only)
Monday, October 24 12:00 pm-5:00 pm
Tuesday, October 25 8:00 am-5:00 pm
Dismantle
Friday, October 28 2:00 pm-10:00 pm
Saturday, October 29 8:00 am-11:00 am
(freight pickup)
Exhibitor Registration Hours
Tuesday, October 25 7:00 am – 5:00 pm
Wednesday, October 26 8:00 am – 5:00 pm
Thursday, October 27 8:00 am – 5:00 pm
Friday, October 28 9:00 am – 2:00 pm
Meeting Exhibit Hall

Looking for our official scientific schedule? Please visit our Schedule page.

Deadline Type Item Due 2022 Deadline
Registration Meeting Registration Opens May 11
Registration Housing Registration Opens for Exhibitors with 300sf or more June 1
Registration Housing Registration Opens for All Exhibitors June 8
Registration Career Fair booth discount deadline for current exhibitors – pricing will increase afterward to standard rate September 12
Registration Register exhibitor personnel and upload vaccine verification October 11
Financial 50% payment May 2
Financial 100% payment / payment in full August 15
Financial Cancellation for 50% refund of eligible exhibit/sponsorship funds – must send written notice to exhibits@ashg.org June 13
Financial Cancellation for 25% refund of eligible exhibit/sponsorship funds – must send written notice to exhibits@ashg.org
No refunds after August 15
August 15
Event Application Scientific Abstract Submission June 9
Event Application Ancillary Event Application August 3
Event Application Industry Event and Satellite Symposium Application August 15
Exhibitor Info Two-Story Booth Request – must include booth drawings, submit to exhibits@ashg.org June 20
Exhibitor Info Island Booth Drawings Submission, submit to exhibits@ashg.org
Drawings must be in feet and inches, and include hanging sign dimensions and hang height.
August 22
Exhibitor Info Exhibitor Appointed Contractor (EAC) Form September 19
Exhibitor Info Exhibit Promotions and F&B Request Form September 26
Exhibitor Info Industry & Ancillary Event Details Submission Form
(For previously approved events only. Complete the relevant event application above for new requests.)
October 3
Services Orders Freeman Services – Discount Deadline for Early Orders
View the ESM / Show Kit and place your orders here
September 26

 

Questions on Exhibiting With ASHG?
Visit our Exhibitor FAQ or email exhibits@ashg.org.

Questions?

Contact ASHG

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