Exhibitor FAQ

What are the official 2022 exhibit dates and important exhibitor deadlines?

Please visit our Exhibitor Dates & Deadlines page.

Where can I find this year’s exhibitor rules and regulations, building guidelines, booth pricing and refund policies, etc.?
Which company is your official services contractor (OSC) and when will the show kit / exhibitor services manual (ESM) be available?

We are proud to continue our in-person event partnership with Freeman. The official ESM will be available in June.

What is the shipping address?

Please see the shipping section in the Freeman exhibitor services manual (ESM), available in June.

How much are booths at this year’s meeting? Where do I register to exhibit?

ASHG is pleased to offer interested and eligible companies the following rates for exhibit space:

Booth Type 2022 Rate (USD) Sample 10′ x 10′ Price
Prime / Island $43.65 per square foot (sf) $4,365
Corner $41.30/sf $4,130
Inline $40.15/sf $4,015
New Exhibitor Pavilion* $3,500
Nonprofit* $3,090
Advocacy* $1,125
Career Fair 10′ x 6′ $750 exhibitor
$1,500 non-exhibitor

Booth space is available in 10′ x 10′ increments (with the exception of career fair booths). Endcap and peninsula configurations are not permitted. Island and two-story “double decker” booths are available at a minimum size of 20′ x 20′.
*Limited to one (1) booth space located in the Nonprofit/Advocacy Pavilion or New Exhibitor Pavilion only; please review the Exhibitor Rules and Regulations for details and eligibility.

Reserve your space through the A2Z Events portal today!

How many badges come with my booth reservation? Can I buy extras?

Each exhibiting company receives:

  • Exhibitor badges for up to six company representatives for each 10′ x 10′ space reserved
    • Example: A single 10′ x 10′ booth receives six exhibitor badges, while a 20′ x 20′ booth (made up of four 10′ x 10′ spaces) receives 24 exhibitor badges.
  • Six complimentary single-day badges for guests of exhibitors for admission to show floor or industry sessions for each 10′ x 10′ space reserved (see example above)
  • Two complimentary full scientific registrations for each exhibiting company

Exhibiting companies that also reserve a career fair booth will receive two (2) additional exhibitor badges for each career fair space reserved. Non-exhibiting companies reserving only a career fair booth will receive three (3) exhibitor badges for each career fair space reserved. Additional exhibitor badges will available for purchase through our registration portal once your allotment is used.

Additional meeting registrations vary in price, depending on member status. There are no exhibitor discounts for additional scientific registrations.

Important Registration Update for ASHG 2022: To better provide for the health and safety of ASHG’s attendees, exhibitors, staff, and volunteers, admittance to the Los Angeles Convention Center is restricted to guests who register in advance and meet the health and safety criteria outlined on our Health & Safety page. Anyone who has not registered for the Annual Meeting in advance will not be able to attend ASHG events held at the Los Angeles Convention Center, including speakers and guests who will only be attending specific industry events or visiting the exhibit hall.

Exhibitors wishing to invite guests to visit your booth or attend your industry events at the convention center may register them using the complimentary scientific or exhibitor guest badges included with your booth rental; additional exhibitor guest badges will available for purchase through our registration portal once your allotment is used. (Pricing and more information regarding the guest registration and health verification process will be available in summer 2022.) Exhibitor badges do not permit entry into scientific sessions. All attendees, exhibitors, and guests must be registered with their own badge, and badges may not be shared, altered, or exchanged.

Can exhibitor badges gain access to scientific sessions?

No, exhibitor badges and exhibitor single-day guest badges permit access to the Exhibit & Poster Hall and industry sessions only. Guests must be registered with a full scientific badge for access to all scientific sessions.

Can anyone share or trade badges?

No, all attendees, exhibitors, and guests must be registered with their own badge, and badges may not be shared, altered, or exchanged.

Can anyone visit my booth or attend my industry session if they are not registered?

No. To better provide for the health and safety of ASHG’s attendees, exhibitors, staff, and volunteers, admittance to the Los Angeles Convention Center is restricted to guests who register in advance and meet the health and safety criteria outlined on our Health & Safety page. Anyone who has not registered for the Annual Meeting in advance will not be able to attend ASHG events held at the Los Angeles Convention Center, including speakers and guests who will only be attending specific industry events or visiting the exhibit hall.

Exhibitors wishing to invite guests to visit your booth or attend your industry events at the convention center may register them using the complimentary scientific or exhibitor guest badges included with your booth rental; additional exhibitor guest badges will available for purchase through our registration portal once your allotment is used. (Pricing and more information regarding the guest registration and health verification process will be available in summer 2022.) Exhibitor badges do not permit entry into scientific sessions. All attendees, exhibitors, and guests must be registered with their own badge, and badges may not be shared, altered, or exchanged.

Do exhibitors/sponsors have to follow the same health and safety requirements as attendees? What is ASHG doing to protect the health and safety of its guests and exhibitors?

Yes, everyone attending ASHG 2022 must adhere to the health protocols established by ASHG and the Los Angeles Convention Center, including all exhibitor/sponsor staff, speakers, and guests. Please visit our Health & Safety page for more information.

How should exhibitors book hotel rooms?

Exhibitors who wish to hold a group block of 10 or more rooms must contract with the hotel separately. Visit the Hotels & Reservations page for further details.

What educational sessions are available to sponsor?

Companies may apply to host CoLab sessions (30 minutes) and Industry Education sessions (60 minutes) onsite at the Los Angeles Convention Center, as well as Satellite Symposia and non-educational ancillary events offsite. Please visit our Industry Speaking Opportunities page for more details and pricing. Applications are due Monday June 27, 2022.

What advertising and sponsorship items are available?

ASHG offers banner ads in emails sent directly to attendees, as well as digital advertising opportunities through our partner TriStar Event Media. Additional onsite advertising and sponsorship offerings are under development with our LA Convention Center and Freeman partners and will be available in mid-spring. Please visit our Advertising & Sponsorships page for more details.

ASHG also offers digital advertising and content hosting options to reach our members and attendees year round! Download the ASHG Media Kit for more details.

Can my company host a speaking session or purchase ASHG advertising and sponsorships without reserving a booth?

Non-exhibiting companies may sponsor industry speaking opportunities and purchase digital advertising opportunities through our partners TriStar Event Media; however, they are not eligible to purchase banner ads in ASHG-issued emails or onsite advertising or sponsorships. Current exhibitors receive discounted pricing and preferred scheduling.

Can I order an attendee lead list or email blast?

Exhibitors may order lead collection through our registration partner CDS, but ASHG does not sell, rent, or share contact/lead lists of members or meeting attendees. ASHG also does not sell direct emails to our members or attendees.

Be alert! ASHG exhibitors are being approached by companies or visiting websites that falsely claim to offer the official attendee email list for ASHG 2022. None of these companies are legitimate, and any solicitations for ASHG mailing lists are scams and are in no way endorsed, promoted, or protected by ASHG. Please contact exhibits@ashg.org to report suspicious contacts.

Can I give away tchotchkes and prizes?

Yes, we encourage this! We ask all exhibitors to please submit to ASHG what they will be giving away as well as how many total prizes they plan to give away. Applications are due September 26.

Are there plans to incorporate a hybrid or virtual component in this year’s Annual Meeting?

ASHG is moving forward with our plans to host the first Annual Meeting since 2019 in person this year and there are no hybrid (i.e. part virtual, part in-person) or virtual events as part of the 2022 Annual Meeting at this time.

How can I reserve a booth for the 2023 Annual Meeting?

More information on the 2023 Annual Meeting, to be held in Washington DC, will be available in late 2022. Booth reservations will follow our standard priority point structure as outlined in the exhibitor rules and regulations. Please contact exhibits@ashg.org for more information.

 

Other Questions on Exhibiting With ASHG?
Email us at exhibits@ashg.org.

Questions?

Contact ASHG

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