Frequently Asked Questions
We are excited to celebrate ASHG’s 75th organizational anniversary at ASHG’s 74th Annual Meeting taking place in Washington, DC, November 1-5, 2023.
All of ASHG 2023’s sessions will be held at the Walter E. Washington Convention Center located at 801 Mt Vernon Pl NW, Washington, DC 20001. Information about the meeting location can be found here.
The meeting schedule is currently under development however, a preliminary schedule will be available in the Spring. The final schedule will be online only and available in August.
Abstracts are due June 8. Submission details and answers to commonly asked questions can be found on our abstracts page.
Visit our travel and location page for further details.
Housing will open in the Spring. Members get the first chance at hotel reservations, one full week before it opens to all. Join or renew your membership today!
ASHG is committed to providing access for all attendees and speakers. Please indicate your needs in the accessibility requirements section of the registration form. Once your registration is complete, an ASHG staff member will be in contact to obtain additional information. If you have already registered and need assistance, contact firstname.lastname@example.org.
Advance notice of needs must be provided no later than September 22 to allow time to explore accommodations, especially for attendees who may require additional services such as sign language interpreters. ASHG strives to be inclusive of all meeting attendees.
The ASHG 2023 Annual Meeting requires registrants to adhere to several policies. They include ASHG’s Code of Conduct policy, Logo usage policy, Social Media Guidelines, recording and camera usage policies, as well as other policies. Information can be found on our policies page.
ASHG is exploring childcare options for the Annual Meeting. More information will follow when available.
ASHG 2023 offers attendees the opportunity to purchase and apply for continuing education credits, for a separate fee of $85, in the following ways.
- CME Credits (AMA PRA Category 1 Credit™)
- NSGC CEU Credits for Genetic Counselors
- P.A.C.E.® CEUs for California-Licensed Clinical and Molecular Laboratory Directors
Not all sessions are eligible for CMEs or CEUs due to the strict guidelines ASHG must adhere to set by our accrediting bodies. We strive to offer as many credits as possible. To see which sessions are eligible for CME/CEU credits, read more about the guidelines and to apply for credits, please visit Continuing Education Credits (CME, NSGC, and P.A.C.E.®) – ASHG (available soon).
Instructions to claim credits will be available in September and will be sent to all registrants who paid for credits during the registration process.
If you wish to apply for credits after you have registered, simply visit our Registration Resource Center (available in May) where you will be able to edit your registration and add on these items for a fee of $85.
Visit our Exhibits pages for more information on reserving exhibit space, cancellation deadlines, booking advertising and sponsorship opportunities.
Registration fees and categories can be found on our dedicated registration page. As part of the fee to register, you will get to enjoy multiple days of great content including abstract driven plenary/platform talks and posters; invited sessions, poster talks, special sessions such as the Presidential Symposium, Presidential Address; opportunities for collaboration with an interdisciplinary network of emerging and leading scientists; industry-driven technology solutions; CMEs and CEUs available; workshops, career development events, and plenty of networking opportunities.
Meals are not included in the price of registration.
Meeting registration cannot be transferred to another person.
ASHG strives to make its Annual Meetings as affordable as possible, so various registration rates are offered to ease the financial burden. We recommend registering before the early deadline on August 24 to take advantage of the lowest rates. Becoming a member of ASHG will save you even more! The regular member registration rate saves you $360 – that’s more than the cost of membership itself!
Other ways to reduce costs for attendance include booking your flight and making your hotel reservations early to take advantage of lower rates. In addition, you may want to consider reaching out to colleagues attending so you can consider sharing a room.
In addition to considerable discounts to specific registration categories, ASHG also offers merit-based awards for trainees and restricted income countries. ASHG also has the Human Genetics Scholars Initiative, which is a 2-year, year-round mentorship program for individuals from underrepresented groups. You must submit an abstract by June 8 to be eligible for these awards.
Registration Cancellation requests must be received by email ASHG@xpressreg.net no later than October 18, 2023 for a full refund minus a $75 administrative processing fee. No refunds will be processed after this date except in the unlikely event of cancellation of the in-person Annual Meeting. ASHG will not provide a refund if an attendee is unable to attend due to travel carrier cancellations or other unforeseen incidents beyond ASHG’s control.
Instead of focusing on adding a virtual or hybrid component to ASHG’s annual meeting, ASHG has launched and grown a wide range of year-round virtual education programs on many scientific topics in the form of digital forums, journal clubs, workshops, webinars, and podcasts. Accessible through ASHG’s online Learning Center, live webinars and podcasts are free to all, interactive workshops can be purchased for a small fee, and all types of on-demand content are free to ASHG members. We are also currently investigating additional ways to enhance ASHG global virtual learning offerings for more year-round engagement. At the same time, the Society has affirmed the value of the in-person Annual Meeting experience and that event’s unique role within our growing range of scientific education, advocacy, and career development programs. Although it will be a primarily in-person experience, ASHG 2023 will continue to live stream select programming and, based on learning and user experiences over the last several years, we will be assessing to what extent and how we will capture content and make it available after the 2023 meeting.
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