Exhibitor Dates & Deadlines
Apply for 2023 Exhibit Space Now
| Exhibit Hall Hours | |
| Thursday November 2 | 9:30 am – 5:00 pm |
| Friday November 3 | 10:00 am – 5:00 pm |
| Saturday November 4 | 10:00 am – 4:30 pm |
| Installation | |
| Tuesday October 31 | 8:00 am – 12:00 pm, island booth install (approved booths only) |
| Tuesday October 31 | 12:00 pm – 5:00 pm, all exhibitors |
| Wednesday November 1 | 8:00 am – 5:00 pm, all exhibitors |
| Dismantle | |
| Saturday November 4 | 4:30 pm – 11:00 pm |
| Sunday November 5 | 8:00 am – 12:00 pm (freight pickup) |
| Exhibitor Registration Hours | |
| Tuesday October 31 | 2:00 pm – 5:00 pm |
| Wednesday November 1 | 7:00 am – 5:00 pm |
| Thursday November 2 | 8:00 am – 5:00 pm |
| Friday November 3 | 9:00 am – 2:00 pm (assistance available at attendee registration after this time) |
Looking for our official scientific schedule? Please visit our Schedule page.
Important Exhibitor Deadlines and Links
All dates subject to change.
| Deadline Type | Item Due | Due Date |
| Financial | 10% deposit for exhibitor reservations | Upon Booking |
| Financial | 50% payment | March 6 |
| Financial | 100% payment / payment in full | June 5 |
| Financial | Last day to apply for exhibit space at standard rates | June 30 |
| Financial | 10% late reservation rates in effect | July 1 |
| Financial | Cancellation for 50% refund of eligible exhibit/sponsorship funds – must send written notice to exhibits@ashg.org | June 5 |
| Financial | Cancellation for 25% refund of eligible exhibit/sponsorship funds – must send written notice to exhibits@ashg.org | July 31 |
| Event Application | Scientific Abstract Submission (for poster presentations) | June 8 |
| Event Application | Ancillary Event Application Late submissions accepted through July 31, subject to availability |
June 12 |
| Event Application | Industry Event Application | Open until full |
| Booth / Display Approval | Two-Story Booth Request – must include booth drawings, submit to exhibits@ashg.org | June 30 |
| Booth / Display Approval | Island Booth Drawings Submission – approval required for all booths 400sf or larger, submit to exhibits@ashg.org | September 5 |
| Booth / Display Approval | Island Booth Early Installation Request – early move-in approval required, only available for island booths 400sf or larger, submit to exhibits@ashg.org | October 16 |
| Service Discount Deadline | More to be added as additional deadlines are determined | TBD |
| Service Discount Deadline | Lead Retrieval Service (provided by CDS) | August 10 |
| Service Discount Deadline | Freeman Exhibitor Service Manual (ESM) – order furniture, carpet, electrical, and more (available in late July) | October 3 |
| Service Discount Deadline | Exhibitor Insurance (provided by Rainprotection) | October 31 |
| Exhibitor Info | Industry & Ancillary Event Details Submission Form, full initial upload (accepted sessions only, link emailed) | August 28 |
| Exhibitor Info | Exhibitor Appointed Contractor (EAC) Form | October 9 |
| Exhibitor Info | Exhibit Promotions and F&B Request Form | October 16 |
| Exhibitor Info | Industry & Ancillary Event Details Submission Form, final edits (no changes accepted after this date) | October 16 |
Download the full PDF of exhibitor dates and deadlines here.
Questions on Exhibiting with ASHG?
Visit our Exhibitor FAQ or email exhibits@ashg.org.