Exhibitor Dates & Deadlines

Apply for 2023 Exhibit Space Now

Exhibit Hall Hours
Thursday November 2 9:30 am – 5:00 pm
Friday November 3 10:00 am – 5:00 pm
Saturday November 4 10:00 am – 4:30 pm
Installation
Tuesday October 31 8:00 am – 12:00 pm, island booth install (approved booths only)
Tuesday October 31 12:00 pm – 5:00 pm,
all exhibitors
Wednesday November 1 8:00 am – 5:00 pm,
all exhibitors
Dismantle
Saturday November 4 4:30 pm – 11:00 pm
Sunday November 5 8:00 am – 12:00 pm
(freight pickup)
Exhibitor Registration Hours
Tuesday October 31 2:00 pm – 5:00 pm
Wednesday November 1 7:00 am – 5:00 pm
Thursday November 2 8:00 am – 5:00 pm
Friday November 3 9:00 am – 2:00 pm (assistance available at attendee registration after this time)
Meeting Exhibit Hall

Looking for our official scientific schedule? Please visit our Schedule page.

Important Exhibitor Deadlines and Links

All dates subject to change.

Deadline Type Item Due Due Date
Financial 10% deposit for exhibitor reservations Upon Booking
Financial 50% payment March 6
Financial 100% payment / payment in full June 5
Financial Last day to apply for exhibit space at standard rates June 30
Financial 10% late reservation rates in effect July 1
Financial Cancellation for 50% refund of eligible exhibit/sponsorship funds – must send written notice to exhibits@ashg.org June 5
Financial Cancellation for 25% refund of eligible exhibit/sponsorship funds – must send written notice to exhibits@ashg.org July 31
Event Application Scientific Abstract Submission (for poster presentations) June 8
Event Application Ancillary Event Application
Late submissions accepted through July 31, subject to availability
June 12
Event Application Industry Event Application Open until full
Booth / Display Approval Two-Story Booth Request – must include booth drawings, submit to exhibits@ashg.org June 30
Booth / Display Approval Island Booth Drawings Submission – approval required for all booths 400sf or larger, submit to exhibits@ashg.org September 5
Booth / Display Approval Island Booth Early Installation Request – early move-in approval required, only available for island booths 400sf or larger, submit to exhibits@ashg.org October 16
Service Discount Deadline More to be added as additional deadlines are determined TBD
Service Discount Deadline Lead Retrieval Service (provided by CDS) August 10
Service Discount Deadline Freeman Exhibitor Service Manual (ESM) – order furniture, carpet, electrical, and more (available in late July) October 3
Service Discount Deadline Exhibitor Insurance (provided by Rainprotection) October 31
Exhibitor Info Industry & Ancillary Event Details Submission Form, full initial upload (accepted sessions only, link emailed) August 28
Exhibitor Info Exhibitor Appointed Contractor (EAC) Form October 9
Exhibitor Info Exhibit Promotions and F&B Request Form October 16
Exhibitor Info Industry & Ancillary Event Details Submission Form, final edits (no changes accepted after this date) October 16

 

Download the full PDF of exhibitor dates and deadlines here.

 

Questions on Exhibiting with ASHG?
Visit our Exhibitor FAQ or email exhibits@ashg.org.

Questions?

Contact ASHG

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