Attending Scientific Meetings on a Budget

ASHG 2024 will be here before you know it! Sessions are being crafted, workshops organized, exhibits developed, and people from around the world are preparing to gather in Denver, CO from November 5-9 to discuss the newest, most exciting research in human genetics.

Ask Your Institution

Some institutions build professional development into their annual budget, so don’t be afraid to ask. Before going to your department head, do a little research and prepare reasons why this meeting will benefit you and your institution. Use our toolkit to aid your pitch. Think about which sessions you would attend, the value of networking, and the opportunity to learn about new products. The Toolkit is also useful for tracking the sessions you attended to help retain information and act on it when you return.

Start Early

According to a recent Forbes article, for international flights, the best day to book was 59 days out, but the lowest fares were found anywhere between 37 and 87 days before departure. For domestic flights, book 28 to 44 days before departure for the best rates. ASHG provides reduced hotel rates through our official housing partner, Maritz. Make your reservation early, as the hotels with lower rates fill up quickly. Check with colleagues if they will be attending and consider sharing a room to cut down costs.

Limit Personal Spending

Know what food might be complimentary; for example, get a hotel that offers breakfast and drink the coffee provided at the meeting. The Convention Center is in a walkable area with many shops and restaurants, so we encourage you to explore on foot and use mass transportation to keep local travel costs low.

Awards & Membership

ASHG offers awards that can help defer meeting costs, such as the Resource Limited Awards, and the Trainee Awards for Excellence in Human Genetics Research. To be considered for these awards, you must submit an abstract by the June deadline. Missed out this year? Add a reminder to your calendar if you’re considering attending ASHG 2025. You also get a discount on registration if you register before August 21 and if you’re a current member, so join or renew before registering.

We hope to see you in Denver, CO!



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