The American Society of Human Genetics

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Bylaws of The American Society of Human Genetics, Inc.

As amended October 26, 2007

 

 

ARTICLE I – OBJECTIVES

The objectives of the Society are to encourage and integrate research, scholarship and education in all areas of human genetics, to bring into close contact investigators in the many general fields of research that involve human genetics, and to encourage discourse on applications of human genetics to society at large.

ARTICLE II – MEMBERSHIP AND DUES

II. A. TYPES of MEMBERSHIPS

Any person who is interested in research in human genetics or in issues pertaining to human genetics is eligible for membership in the Society upon election by the Board of Directors.

REGULAR membership shall be open to all eligible persons.

TRAINEE membership shall be open to postdoctoral fellows, residents and bona fide students participating in degree-granting programs. No individual shall remain a Trainee member for longer than five years without documentation of student, resident or postdoctoral fellow status.

EMERITUS membership shall be open to all persons who shall have retired from their position or practice and shall have been a Regular member of the Society for at least five years. Emeritus members shall be entitled to all membership rights and benefits, but shall not be required to pay dues unless they choose to subscribe to the Journal at a reduced rate set by the Board of Directors.

SUSTAINING CORPORATE affiliation shall be open to organizations that support the objectives and activities of the Society upon approval of the Board of Directors.

II. B. DUES

Dues shall be assessed on each member on a calendar year basis in amounts set for each category of membership by the Board of Directors. Upon payment of the dues assessed, an individual shall be a member in good standing entitled to all membership rights and benefits.

ARTICLE III – BOARD OF DIRECTORS

The Society shall be managed by a Board of Directors of 18 members composed of the President, President-elect, Secretary, Treasurer, the two most recent Past Presidents, Executive Vice President, Journal Editor, Web Editor and nine other members of the Society. The named officers shall serve during their incumbency in office. Each of the other directors shall be elected for a three-year term with three positions designated for election each year.

The Board of Directors shall formulate policies of the Society; elect the Secretary and Treasurer; appoint the Executive Vice President, Journal Editor, and Web Editor; fill such vacancies among the officers and directors as may occur between elections; have charge of funds and endowments of the Society; authorize expenditures; and conduct such other business as may be desirable. Any vacancy occurring on the Board of Directors or any officer position, other than President, or any directorship to be filled by reason of an increase in the number of directors, may be filled by the affirmative vote of a majority of the remaining directors, though less than a quorum of the Board of Directors. An individual elected to fill a vacancy shall be elected for the unexpired term of the predecessor in office. In the event of a vacancy in the office of President, the President-elect shall assume the office of President while remaining President-elect. Any Board member can be removed for cause by a majority vote of the Board of Directors after an opportunity to be heard.

The Board of Directors shall meet annually at the time of the Annual Meeting of the Society. The Board of Directors may decide by resolution the time and place, either within or without the State of Maryland, for holding additional regular meetings of the Board without other notice than such resolution. Special meetings may be called by the President or by the written petition of ten members of the Board of Directors. Ten members of the Board of directors shall constitute a quorum.

At the Annual Meeting of the Board of Directors, the Board shall set the dates of the Annual Meetings of the Society for several succeeding years. Five percent of the members in good standing shall constitute a quorum of the Society.

ARTICLE IV – ELECTION OF DIRECTORS AND OFFICERS

The membership shall elect the President-elect and three directors annually by ballot. The Secretary shall send by mail or electronic form, not less than eight weeks before the Annual Meeting, a ballot listing all nominees to each member in good standing as of ten weeks before the Annual Meeting. To be counted, the ballots must be returned to the Secretary or designee of the Secretary at a date indicated on the ballot, which shall be at least two weeks before the Annual Meeting. The member receiving the highest number of votes for President-elect and the members receiving the three highest numbers of votes for director shall be elected. No incumbent member of the Board of Directors who was elected by the membership shall be eligible for re-election at the expiration of the term. The results of the election shall be announced at the Annual Meeting. The officers and directors shall take office on January 1st following their election.

The President-elect shall succeed to the position of President on the second January 1st following election as President-elect. The Secretary and Treasurer shall be elected for terms of three years by the Board of Directors at their Annual Meeting. The Secretary and the Treasurer shall not be elected in the same year. The Journal Editor and the Web Editor shall be appointed for five-year terms by the Board of Directors at their Annual Meeting. All terms shall be renewable. The Executive Vice President shall be appointed by the Board of Directors for renewable terms. The Secretary, Treasurer, Journal Editor, Web Editor and Executive Vice President shall be ex officio members of the Board of Directors. Each shall have one vote.

Prior to the end of each calendar year, the President shall appoint a Nominating Committee composed of seven members in good standing who are not, at the time of their appointment, members of the Board of Directors. Six of the members shall not have served on the Nominating Committee during the previous three years. One member shall have been a member of the immediately preceding Nominating Committee. One member shall have served previously on the Board of Directors. The President shall designate one member of the committee to be Chairperson. The committee shall take office on the January 1st succeeding appointment. At least 12 weeks prior to the Annual Meeting, the Nominating Committee shall submit a slate consisting of at least one candidate for President-elect and at least six candidates for director whose names shall appear on the ballot. Members of the Nominating Committee shall not be eligible for nomination. In addition to those persons nominated by the Nominating Committee, additional nominees for director may be added to the ballot by petition of 50 or more members in good standing. These nominations must be received by the Secretary not less than 10 weeks before ballots are distributed to the membership. The ballot shall also make provision for voting for persons whose names do not appear on the ballot.

ARTICLE V - DUTIES OF OFFICERS

The PRESIDENT shall preside at all meetings of the Society and of the Board of Directors. The President shall appoint such committees and representatives as directed by the Board of Directors or prescribed by these Bylaws. Other committees and representatives may be appointed at the discretion of the President.

The PRESIDENT-ELECT shall preside in the absence of the President.

If the President is incapacitated, the President-elect shall act in the stead of the President. In the event of incapacity of the President-elect to act as President, the duties of the President shall be assumed by the Past President, Secretary, Treasurer or Journal Editor, in that order. Incapacity shall be determined by the Board of Directors.

The SECRETARY shall keep the records of the Society, submit the names of candidates for membership to the Board of Directors and conduct all necessary correspondence with the members.

The TREASURER shall be responsible for the funds of the Society and for management of revenues and payment of obligations of the Society. At the Annual Meeting, the Treasurer shall present a statement of the receipts and expenditures of the funds of the Society. The Treasurer shall make only such expenditures as are authorized by the Board of Directors.

The EXECUTIVE VICE PRESIDENT shall be responsible for representing the Society on a day-to-day basis, for guiding and implementing the broad agenda of the Society in consultation with the President and the Board, for identifying issues that require the attention of the President and the Board, for responding to both professional and media inquiries regarding human genetics and Society activities, and for inter-acting on an ongoing basis with Society committees.

The JOURNAL EDITOR shall be responsible for editing and publishing the Journal. The Journal Editor shall appoint Associate Editors, who, together with the Editor, shall constitute the Journal Editorial Board. Each Associate Editor shall serve for a three-year term and may be reappointed. The Journal Editor shall stagger the terms of the Associate Editors so that, to the extent possible, one-third is appointed each year.

The WEB EDITOR shall be responsible for the contents of the Web site of the Society, will solicit material for the site and will guide the development of the site. The Web Editor shall appoint Associate Editors, who, together with the Web Editor, shall constitute the Web Editorial Board. Each Associate Editor shall serve for a three-year term and may be reappointed. The Web Editor shall stagger the terms of the Associate Editors so that, to the extent possible, one-third is appointed each year.

ARTICLE VI – PUBLICATIONS

The Society shall publish a program of its scientific meetings, including abstracts of the papers to be presented. A copy of the program will be sent to each member in good standing without additional charge.

The Society shall publish a Journal that shall be sent to all eligible members. The Board of Directors shall set subscription rates for all other persons. The Society shall maintain a Web site presence that promotes the purposes of the Society.

Other publications may be issued as the Board of Directors shall authorize.

ARTICLE VII – AFFILIATIONS

The Society may affiliate with such professional and scientific organizations as the Board of Directors may from time to time determine. All necessary expenditures for purposes of such affiliation shall be approved by the Board of Directors. The Board may name regular members of the Society as representatives to other organizations whenever it deems such action desirable.

ARTICLE VIII – COMMITTEES

Committee members, except those serving by virtue of holding other office, shall be appointed by the President and may be removed by a majority vote of the Board of Directors. The President shall designate the chairperson of each committee from among its members. No chairperson may serve in that capacity for more than three years. Initial appointments to committees shall be of varying terms so as to allow staggering of appointments.

The EXECUTIVE COMMITTEE shall consist of the President, President-elect, Immediate Past President, Executive Vice President, Secretary and Treasurer. The Executive Committee shall be authorized, subject to review by the Board, to act on behalf of the Board between meetings.

The FINANCE COMMITTEE shall consist of the Treasurer, who will chair the committee, the President, the President-elect, the Executive Vice President and the Journal Editor. The Finance Committee will advise the Board and the Treasurer on the allocation of funds, within the limits set by the Board.

The AWARDS COMMITTEE shall consist of six members appointed for three-year terms, two to be appointed each year. The President shall be the seventh member of this committee. The committee shall designate the recipient of awards of the Society as approved by the Board of Directors.

The SOCIAL ISSUES COMMITTEE shall consist of nine members appointed for three-year terms, up to three to be appointed each year. No member of the committee may serve more than two consecutive terms. The committee shall recommend, and upon Board approval carry out, activities concerned with the impact of genetic knowledge and practice on society at large. Articles or statements produced by the committee that reflect a position of the Society must be approved by the Board of Directors.

The PROGRAM COMMITTEE shall consist of members appointed for terms of up to three years, in addition to the President, President-elect and the Secretary. The Board shall determine the number of committee members. The President shall designate the chairperson for the following year. The Program Committee is responsible for the scientific content of the Annual Meeting. No member of the committee may serve more than two consecutive terms.

The INFORMATION AND EDUCATION COMMITTEE shall consist of nine members appointed for three-year terms, up to three to be appointed each year. No member of the committee may serve more than two consecutive terms. The committee shall recommend, and upon Board approval carry out, activities concerned with information relevant to human genetics as it relates to the education of students in general, the training of professionals in human genetics, and the awareness of human genetics by the general public.

The PROFESSIONAL ETHICS COMMITTEE shall consist of six members appointed for three-year terms, up to two to be appointed each year. No member of the committee may serve more than two consecutive terms. The Professional Ethics Committee is responsible for responding to the Board of Directors as it considers relations within the Society, with the scientific and general public, and with industry with respect to ethical issues; for examining policies related to funding from industry; for ensuring that the Society articulates its goal of enforcing full disclosure and maintenance of independence in determining scientific content at the Annual Meeting in its selection of speakers and in the design of the invited speaker and contributed paper sessions; and for advising the Board on monitoring activities that will contain the risk of influence by commercial enterprises.

OTHER COMMITTEES: The Board may appoint such special and other standing committees as it deems necessary or that are voted by the Society.

ARTICLE IX – AMENDMENTS

These Bylaws may be amended by the Board of Directors, or by a majority vote of those members attending the annual membership meeting. In either event, however, such action shall be ratified by a majority vote of the members attending the next membership meeting of the Society, provided that notice of the substance of the amendment is given to all members no less than eight weeks before the meeting, or by a majority vote of members responding to a ballot sent to members by mail or electronic form no less than eight weeks before the date set for receipt of the ballots.

   
   

The American Society of Human Genetics
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