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Bylaws of The American Society of Human
Genetics, Inc.
As amended October 26, 2007
ARTICLE I – OBJECTIVES
The objectives of the Society are to
encourage and integrate research,
scholarship and education in all areas
of human genetics, to bring into close
contact investigators in the many
general fields of research that involve
human genetics, and to encourage
discourse on applications of human
genetics to society at large.
ARTICLE II – MEMBERSHIP AND DUES
II. A. TYPES of MEMBERSHIPS
Any person
who is interested in research in
human genetics or in issues
pertaining to human genetics is
eligible for membership in the
Society upon election by the Board
of Directors.
REGULAR membership shall be open
to all eligible persons.
TRAINEE membership shall be open
to postdoctoral fellows,
residents and bona fide students
participating in degree-granting
programs. No individual shall
remain a Trainee member for
longer than five years without
documentation of student,
resident or postdoctoral fellow
status.
EMERITUS membership shall be
open to all persons who shall
have retired from their position
or practice and shall have been
a Regular member of the Society
for at least five years.
Emeritus members shall be
entitled to all membership
rights and benefits, but shall
not be required to pay dues
unless they choose to subscribe
to the Journal at a reduced rate
set by the Board of Directors.
SUSTAINING CORPORATE affiliation
shall be open to organizations
that support the objectives and
activities of the Society upon
approval of the Board of
Directors.
II. B. DUES
Dues shall be assessed on each
member on a calendar year basis in
amounts set for each category of
membership by the Board of
Directors. Upon payment of the dues
assessed, an individual shall be a
member in good standing entitled to
all membership rights and benefits.
ARTICLE III – BOARD OF DIRECTORS
The Society shall be managed by a Board
of Directors of 18 members composed of
the President, President-elect,
Secretary, Treasurer, the two most
recent Past Presidents, Executive Vice
President, Journal Editor, Web Editor
and nine other members of the Society.
The named officers shall serve during
their incumbency in office. Each of the
other directors shall be elected for a
three-year term with three positions
designated for election each year.
The Board of Directors shall formulate
policies of the Society; elect the
Secretary and Treasurer; appoint the
Executive Vice President, Journal
Editor, and Web Editor; fill such
vacancies among the officers and
directors as may occur between
elections; have charge of funds and
endowments of the Society; authorize
expenditures; and conduct such other
business as may be desirable. Any
vacancy occurring on the Board of
Directors or any officer position, other
than President, or any directorship to
be filled by reason of an increase in
the number of directors, may be filled
by the affirmative vote of a majority of
the remaining directors, though less
than a quorum of the Board of Directors.
An individual elected to fill a vacancy
shall be elected for the unexpired term
of the predecessor in office. In the
event of a vacancy in the office of
President, the President-elect shall
assume the office of President while
remaining President-elect. Any Board
member can be removed for cause by a
majority vote of the Board of Directors
after an opportunity to be heard.
The Board of Directors shall meet
annually at the time of the Annual
Meeting of the Society. The Board of
Directors may decide by resolution the
time and place, either within or without
the State of Maryland, for holding
additional regular meetings of the Board
without other notice than such
resolution. Special meetings may be
called by the President or by the
written petition of ten members of the
Board of Directors. Ten members of the
Board of directors shall constitute a
quorum.
At the Annual Meeting of the Board of
Directors, the Board shall set the dates
of the Annual Meetings of the Society
for several succeeding years. Five
percent of the members in good standing
shall constitute a quorum of the
Society.
ARTICLE IV – ELECTION OF DIRECTORS AND
OFFICERS
The membership shall elect the
President-elect and three directors
annually by ballot. The Secretary shall
send by mail or electronic form, not
less than eight weeks before the Annual
Meeting, a ballot listing all nominees
to each member in good standing as of
ten weeks before the Annual Meeting. To
be counted, the ballots must be returned
to the Secretary or designee of the
Secretary at a date indicated on the
ballot, which shall be at least two
weeks before the Annual Meeting. The
member receiving the highest number of
votes for President-elect and the
members receiving the three highest
numbers of votes for director shall be
elected. No incumbent member of the
Board of Directors who was elected by
the membership shall be eligible for
re-election at the expiration of the
term. The results of the election shall
be announced at the Annual Meeting. The
officers and directors shall take office
on January 1st following their election.
The President-elect shall succeed to the
position of President on the second
January 1st following election as
President-elect. The Secretary and
Treasurer shall be elected for terms of
three years by the Board of Directors at
their Annual Meeting. The Secretary and
the Treasurer shall not be elected in
the same year. The Journal Editor and
the Web Editor shall be appointed for
five-year terms by the Board of
Directors at their Annual Meeting. All
terms shall be renewable. The Executive
Vice President shall be appointed by the
Board of Directors for renewable terms.
The Secretary, Treasurer, Journal
Editor, Web Editor and Executive Vice
President shall be ex officio members of
the Board of Directors. Each shall have
one vote.
Prior to the end of each calendar year,
the President shall appoint a Nominating
Committee composed of seven members in
good standing who are not, at the time
of their appointment, members of the
Board of Directors. Six of the members
shall not have served on the Nominating
Committee during the previous three
years. One member shall have been a
member of the immediately preceding
Nominating Committee. One member shall
have served previously on the Board of
Directors. The President shall designate
one member of the committee to be
Chairperson. The committee shall take
office on the January 1st succeeding
appointment. At least 12 weeks prior to
the Annual Meeting, the Nominating
Committee shall submit a slate
consisting of at least one candidate for
President-elect and at least six
candidates for director whose names
shall appear on the ballot. Members of
the Nominating Committee shall not be
eligible for nomination. In addition to
those persons nominated by the
Nominating Committee, additional
nominees for director may be added to
the ballot by petition of 50 or more
members in good standing. These
nominations must be received by the
Secretary not less than 10 weeks before
ballots are distributed to the
membership. The ballot shall also make
provision for voting for persons whose
names do not appear on the ballot.
ARTICLE V - DUTIES OF OFFICERS
The PRESIDENT shall preside at all
meetings of the Society and of the Board
of Directors. The President shall
appoint such committees and
representatives as directed by the Board
of Directors or prescribed by these
Bylaws. Other committees and
representatives may be appointed at the
discretion of the President.
The PRESIDENT-ELECT shall preside in the
absence of the President.
If the President is incapacitated, the
President-elect shall act in the stead
of the President. In the event of
incapacity of the President-elect to act
as President, the duties of the
President shall be assumed by the Past
President, Secretary, Treasurer or
Journal Editor, in that order.
Incapacity shall be determined by the
Board of Directors.
The SECRETARY shall keep the records of
the Society, submit the names of
candidates for membership to the Board
of Directors and conduct all necessary
correspondence with the members.
The TREASURER shall be responsible for
the funds of the Society and for
management of revenues and payment of
obligations of the Society. At the
Annual Meeting, the Treasurer shall
present a statement of the receipts and
expenditures of the funds of the
Society. The Treasurer shall make only
such expenditures as are authorized by
the Board of Directors.
The EXECUTIVE VICE PRESIDENT shall be
responsible for representing the Society
on a day-to-day basis, for guiding and
implementing the broad agenda of the
Society in consultation with the
President and the Board, for identifying
issues that require the attention of the
President and the Board, for responding
to both professional and media inquiries
regarding human genetics and Society
activities, and for inter-acting on an
ongoing basis with Society committees.
The JOURNAL EDITOR shall be responsible
for editing and publishing the Journal.
The Journal Editor shall appoint
Associate Editors, who, together with
the Editor, shall constitute the Journal
Editorial Board. Each Associate Editor
shall serve for a three-year term and
may be reappointed. The Journal Editor
shall stagger the terms of the Associate
Editors so that, to the extent possible,
one-third is appointed each year.
The WEB EDITOR shall be responsible for
the contents of the Web site of the
Society, will solicit material for the
site and will guide the development of
the site. The Web Editor shall appoint
Associate Editors, who, together with
the Web Editor, shall constitute the Web
Editorial Board. Each Associate Editor
shall serve for a three-year term and
may be reappointed. The Web Editor shall
stagger the terms of the Associate
Editors so that, to the extent possible,
one-third is appointed each year.
ARTICLE VI – PUBLICATIONS
The Society shall publish a program of
its scientific meetings, including
abstracts of the papers to be presented.
A copy of the program will be sent to
each member in good standing without
additional charge.
The Society shall publish a Journal that
shall be sent to all eligible members.
The Board of Directors shall set
subscription rates for all other
persons. The Society shall maintain a
Web site presence that promotes the
purposes of the Society.
Other publications may be issued as the
Board of Directors shall authorize.
ARTICLE VII – AFFILIATIONS
The Society may affiliate with such
professional and scientific
organizations as the Board of Directors
may from time to time determine. All
necessary expenditures for purposes of
such affiliation shall be approved by
the Board of Directors. The Board may
name regular members of the Society as
representatives to other organizations
whenever it deems such action desirable.
ARTICLE VIII – COMMITTEES
Committee members, except those serving
by virtue of holding other office, shall
be appointed by the President and may be
removed by a majority vote of the Board
of Directors. The President shall
designate the chairperson of each
committee from among its members. No
chairperson may serve in that capacity
for more than three years. Initial
appointments to committees shall be of
varying terms so as to allow staggering
of appointments.
The EXECUTIVE COMMITTEE shall consist of
the President, President-elect,
Immediate Past President, Executive Vice
President, Secretary and Treasurer. The
Executive Committee shall be authorized,
subject to review by the Board, to act
on behalf of the Board between meetings.
The FINANCE COMMITTEE shall consist of
the Treasurer, who will chair the
committee, the President, the
President-elect, the Executive Vice
President and the Journal Editor. The
Finance Committee will advise the Board
and the Treasurer on the allocation of
funds, within the limits set by the
Board.
The AWARDS COMMITTEE shall consist of
six members appointed for three-year
terms, two to be appointed each year.
The President shall be the seventh
member of this committee. The committee
shall designate the recipient of awards
of the Society as approved by the Board
of Directors.
The SOCIAL ISSUES COMMITTEE shall
consist of nine members appointed for
three-year terms, up to three to be
appointed each year. No member of the
committee may serve more than two
consecutive terms. The committee shall
recommend, and upon Board approval carry
out, activities concerned with the
impact of genetic knowledge and practice
on society at large. Articles or
statements produced by the committee
that reflect a position of the Society
must be approved by the Board of
Directors.
The PROGRAM COMMITTEE shall consist of
members appointed for terms of up to
three years, in addition to the
President, President-elect and the
Secretary. The Board shall determine the
number of committee members. The
President shall designate the
chairperson for the following year. The
Program Committee is responsible for the
scientific content of the Annual
Meeting. No member of the committee may
serve more than two consecutive terms.
The INFORMATION AND EDUCATION COMMITTEE
shall consist of nine members appointed
for three-year terms, up to three to be
appointed each year. No member of the
committee may serve more than two
consecutive terms. The committee shall
recommend, and upon Board approval carry
out, activities concerned with
information relevant to human genetics
as it relates to the education of
students in general, the training of
professionals in human genetics, and the
awareness of human genetics by the
general public.
The PROFESSIONAL ETHICS COMMITTEE shall
consist of six members appointed for
three-year terms, up to two to be
appointed each year. No member of the
committee may serve more than two
consecutive terms. The Professional
Ethics Committee is responsible for
responding to the Board of Directors as
it considers relations within the
Society, with the scientific and general
public, and with industry with respect
to ethical issues; for examining
policies related to funding from
industry; for ensuring that the Society
articulates its goal of enforcing full
disclosure and maintenance of
independence in determining scientific
content at the Annual Meeting in its
selection of speakers and in the design
of the invited speaker and contributed
paper sessions; and for advising the
Board on monitoring activities that will
contain the risk of influence by
commercial enterprises.
OTHER COMMITTEES: The Board may appoint
such special and other standing
committees as it deems necessary or that
are voted by the Society.
ARTICLE IX – AMENDMENTS
These Bylaws may be amended by the Board
of Directors, or by a majority vote of
those members attending the annual
membership meeting. In either event,
however, such action shall be ratified
by a majority vote of the members
attending the next membership meeting of
the Society, provided that notice of the
substance of the amendment is given to
all members no less than eight weeks
before the meeting, or by a majority
vote of members responding to a ballot
sent to members by mail or electronic
form no less than eight weeks before the
date set for receipt of the ballots.
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