2006 Press Room Policies and Guidelines

Welcome to the 2006 ASHG meeting. The Society would like to thank you for your interest in covering the New Orleans meeting and hopes it will be a positive experience for you. This year we are instituting pre-registration for members of the press but will still continue to have on-site registration as well. By registering early, your badge and other materials will be mailed to you prior to the meeting. However, you would still have to show proper identification once inside the press room (see guidelines below). 

How to pre-register

Contact Jane Salomon, at jsalomon@ashg.org at the ASHG Administrative Office in Bethesda, Maryland. She will need to have your name, affiliation, address, telephone number and email address. Pre-registration is free of charge and would have to be requested no later than September 22, 2006. Otherwise, you may register on site. 

Registering on-site

Journalists who are pre-registered and those who wish to register on site should proceed to the ASHG Press Office (room 238) of the Ernest Morial Convention Center. With proper identification, those who don’t have a badge will be issued one and will receive all available materials.

What is considered proper identification? 

Journalists must have a photo ID (driver’s license), media identification or a business card issued by a recognized news organization or publication.  Freelance journalists must present a letter of assignment on letterhead from a recognized news organization or publication, and a business card unless prior arrangements have been made. 

Who is considered a “member of the press”?

The American Society of Human Genetics Annual Meeting is open to print, electronic and internet general interest media and healthcare trade media.  Exhibitors will not be allowed to register as press unless they can provide proof of an editorial assignment. 

Advertising sales representatives, marketing professionals, publishers and others must register through the ASHG meetings office and pay the required registration fee regardless of affiliation with a journalism organization. 

Other policies and guidelines

• Registered journalists must wear press badges when attending the meeting.
• All of the scientific sessions of the ASHG Annual Meeting are open to registered press.
• Camera crews filming in meeting areas other than the press room or press interview room must make prior arrangements with the press room staff.
• Filming inside the scientific sessions is prohibited unless special permission has been granted prior to the meeting.
• Press kits are available only to members of the press.
• An area in the press room will be designated for non-ASHG news releases such as those provided by institutions, exhibitors, or industry. These press materials must pertain to scientific research presented at the ASHG meeting.

Only press briefings arranged by the ASHG Press Office will be permitted.

 

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