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CALL FOR PROPOSALS FOR INVITED WORKSHOPS

DEADLINE: December 14, 2017 at 11:59 p.m. (U.S. Eastern Time)

Tips for Writing a Competitive Invited Workshop Proposal
Tips for Writing a Competitive Invited Workshop Proposal

ASHG is accepting proposals for Invited Workshops for the ASHG 2018 Annual Meeting in San Diego, California. The meeting will be held October 16-20, 2018.

DEFINITION OF A WORKSHOP:

An ASHG Invited Workshop is an educational or instructional event that relates to scientific scholarship, research tools, new technologies, skill development, or public information related to science. The purpose of the Invited Workshops is to provide ASHG members and Annual Meeting attendees with programs of relevance and value. Please note: Commercial workshops are not eligible.

RESOURCES FOR CRAFTING PROPOSALS:

GUIDELINES:

  • All requests for invited workshops must be submitted online by December 14, 2017.
  • The proposals will be reviewed and selected by the 2018 Program Committee.
  • The proposer must be a current ASHG member.
  • Accepted workshops will be scheduled on Tuesday-Saturday (subject to change by the Program Committee). Requests for specific dates and times will be considered, but are not guaranteed. Workshops may not overlap with scientific or poster sessions.
  • ASHG seeks to promote training in new technologies and may support certain workshops more than once. However, invited workshops chosen in a given year are not guaranteed for acceptance in subsequent years. Developers of successful recurrent workshops are encouraged to seek outside support in order to transition to ancillary slots.
  • ASHG will cover the cost of room set-up, audiovisual equipment, appropriate refreshments/lunch, and appropriate internet requirements for the workshop.
  • ASHG will not cover travel expenses for proposers or speakers. However, complimentary registration for up to two organizers and/or speakers is provided.
  • Workshops will be assigned to meeting space in the San Diego Convention Center or the headquarters hotel.
  • Workshops will be 1.5 hours (90 minutes) in length.
  • Proposers will be notified of acceptance in April 2018.
  • If a workshop is accepted, registrants will be charged a small fee to attend (typically $15-$25, depending on workshop time and equipment needs). Non-registrants are not permitted to attend workshops.

BEFORE YOU BEGIN:

You will need the following:

  • Proposer Name and contact details
  • Speaker/Panelist Name(s) and contact details
  • Workshop Topic
  • Workshop Title
  • Workshop Description (100-200 words)
  • Workshop Learning Objectives (4)
  • Workshop Audience
  • Preferred Seating Arrangements
  • Preferred Stage Set and Audiovisual Equipment

CRITERIA FOR EVALUATING PROPOSALS:

  • Need for the workshop and value to meeting attendees;
  • Workshop content and plans for evaluation;
  • Likely impact of the workshop;
  • Ability to accommodate workshops in available rooms;
  • The number of times ASHG has hosted the workshop (or similar ones);
  • Balance of topics within the set of workshops to be offered (e.g., clinical, basic science, trainee development, etc.);
  • Cost to ASHG to offer the workshop.

For questions, please contact the Meeting Management Office at ashgmeetings@ashg.org

The American Society of Human Genetics
9650 Rockville Pike
Bethesda, MD 20814
Web: www.ashg.org/2018meeting/

 

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