The 67th Annual Meeting of the American Society of Human Genetics will be held at the Orange County Convention Center South Building in Orlando, Florida, from Tuesday, October 17 through Saturday, October 21, 2017. The ASHG Annual Meeting is the largest human genetics meeting and exposition in the world. This year’s meeting is expected to attract over 6,500 scientific attendees, plus over 200 exhibiting companies. The meeting provides a forum for the presentation and discussion of cutting-edge science in all areas of human genetics.
ASHG members and leading scientists from around the world are selected to present their research findings at invited, platform, and poster sessions. Abstracts presented at the Annual Meeting are published online and are citable. ASHG’s Annual Meeting also features a trade show floor that offers attendees the opportunity to view state-of-the-art medical and laboratory equipment, products, services, and computer software designed to enhance human genetics research, teaching, and consultation.
Registration is required for admittance to all invited scientific sessions, platform sessions, exhibits, posters, award presentations, and other meeting events, unless otherwise indicated, in the program schedule. The official language of the Annual Meeting is English.
All scientific sessions, exhibits, posters, and meeting offices will be located at the Orange County Convention Center South Building:
Orange County Convention Center South Building
9800-9899 International Dr, Orlando, FL 32819
Telephone: (407) 685-9800
The headquarter hotels are:
6001 Destination Parkway, Orlando, FL 32819
Telephone: (407) 313-4300
9801 International Drive, Orlando, FL 32819
Telephone: (407) 284-1234
Please see the Ancillary, Exhibitor, and Satellite Events page for this information.
ASHG is committed to assisting attendees with special needs. We urge individuals requiring assistance to contact us in advance of the meeting by emailing firstname.lastname@example.org with your specific request, using the phrase "Assistance with Special Needs" in the subject line.
If you have difficulty in walking long distances, consider renting a scooter from Scoot Around. They will deliver your scooter to your hotel and pick it up when you no longer need it. For more details, visit www.scootaround.com or call (888) 441-7575.
Please visit the Travel page for details.
Attire is business casual. Wear comfortable shoes and dress in layers.
Official Policy: Attendees are strictly prohibited from using cameras, including mobile phone and tablet cameras, and all other audio and/or video recording devices in all meeting session rooms. This policy aims to encourage presentation of the latest findings by protecting researchers sharing unpublished information, as well as prevent disruption in the session rooms.
This means attendees may not take photos or video of speakers presenting or their slides. Attendees not adhering to this policy may be asked to leave the room and will be asked to delete all photos or videos already taken; additional action may be taken with repeated or egregious offenders. Attendees are also asked to be respectful of their colleagues by silencing all mobile devices before entering meeting rooms. When registering, you are required to agree that you will adhere to this policy.
Platform/Invited Session Slides: ASHG will set up a secure, slide-sharing website for speakers who wish to share their slides with fellow ASHG 2017 attendees. When uploading their slides for presentation, speakers will be asked to indicate whether or not their slides may be shared. Speakers should be sure to certify that they have the necessary permissions for all slide content.
Session Videos: ASHG will set up a secure website to share videos of certain sessions, including the Presidential Address, Invited Sessions, and special symposia. Presenters at these sessions will be asked to indicate whether or not their session videos may be shared.
Poster Photo Policy: Attendees may take photos of posters if the poster author agrees. Authors who do not want their posters to be photographed will have to indicate as such on their posters, using an image file supplied by ASHG.
Official photographs will be taken at the ASHG 2017 Annual Meeting. By registering for this meeting, you agree to allow ASHG to use your photo in any ASHG-related publications, including the ASHG website.
Please check back for updated information in October.
ASHG allows children under the age of 18 into the Exhibit Hall and session rooms with the supervision of an adult who is a paid registrant. Children must be watched and accompanied by this adult at all times. As a courtesy to fellow attendees, we ask that you step out of the session room or Exhibit Hall if your child begins to be disruptive or noisy, which may interrupt a talk.
Children under the age of 18 may not enter the Exhibit Hall outside of official, published hours, including during move-in and move-out.
Please note that ASHG offers several options including official child care, where you can pay for babysitting services and activities. We also have a quiet family room at the convention center; Room 322 and Room 321 have been set aside with private areas for nursing mothers. See below for further details.
KiddieCorp Child Care at ASHG 2017
Registration is closed. Please contact KiddieCorp for more information (858) 455-1718 or email@example.com
In partnership with KiddieCorp, ASHG will provide formal child care at the Hilton Orlando Resort. ASHG encourages families to travel to Orlando and enjoy the many family-oriented activities the city has to offer.
Rates are by the half day as follows:
- Tuesday, October 17: 3:30-7:30 pm - $40 per child
- Wednesday-Friday, October 18-20:
- Half-Day Rate: 8:30 am-1:30 pm & 1:30-6:30 pm - $50 per child
- Full-Day Rate: 8:30 am-6:30 pm - $90 per child
- Saturday, October 21: 8:30 am-1:00 pm - $45 per child
KiddieCorp Child Care welcomes children ages 6 months to 12 years. Children participate in age-appropriate activities including arts and crafts projects, active games, and much more in a safe, nurturing environment.
Meals are not included. Parents can order lunch in advance. A meal order form will be sent to all parents in advance.
NOTE: For the safety and security of your child(ren), KiddieCorp/ASHG has the right to refuse care to any child based on space availability and appropriateness. KiddieCorp/ASHG also has the right to refuse care to any child unable to adapt to group situations, as well as any child whose presence or behavior may disrupt the program or endanger the health or safety of other children. KiddieCorp staff does not administer medication (including sunscreen), and any child who is ill will not be admitted to the center.
Family/Nursing Mothers Room
A Family/Nursing Mothers Room will be located in the Orange County Convention Center to give parents and children a place to relax during the meeting. The room will be equipped with comfortable furniture and separate private areas for nursing mothers. Attendees may not use this room for babysitting purposes.
Coat check and luggage will be available at the Convention Center for a small fee. Please check back for details in September.
Please see the Exhibits page for details.
Complimentary wi-fi will be available to all meeting registrants in all public lobbies and meeting spaces of the Convention Center except inside the Exhibit Hall. Further details will be available in September.
For Visa Purposes
Customized letters of invitation can only be issued to individuals who have submitted an abstract or to confirmed registrants (those who have paid the meeting registration fees).
- When you submit an abstract, your on-screen submission confirmation will include a link to automatically generate a customized letter of invitation.
- When you register for the meeting, you will receive a confirmation email with a link to automatically generate a customized letter of invitation.
You will need this letter when applying for a visa. All attendees are urged to apply for a visa as soon as possible. Waiting until you receive your abstract confirmation (which is not available until August) will delay your visa process and may result in your visa being denied. See Travel Information for details on visas and access into the United States for attendees traveling from other countries.
For security purposes, letters of invitation cannot be sent to people who have not submitted an abstract or registered. If you have questions, please email them to firstname.lastname@example.org, using the phrase “Letter of Invitation” in the subject line.
Please visit the Meetings Management Office to look for items lost or turn in items found.
There are food concessions within the Orange County Convention Center, as well as many restaurants nearby. Information will be available on our website in September.
Note: ASHG does not provide full meals as part of the registration fee. However, new for 2017, attendees may purchase lunch during the pre-registration process for pickup in the Exhibit Hall. Several options will be available for a fee of $12 per meal. Complimentary coffee is provided before the early morning sessions.
A prayer/meditation room will be available in the Convention Center. Please check back for details in September.
All registration information, including attendee categories, rates, deadlines, payment details, the registration form, and registration hours, can be found in the Registration section. If you have questions, please email them to email@example.com, using the phrase “Meeting Registration” in the subject line.
If an emergency should occur while at the Convention Center, proceed directly to the nearest courtesy phone, located throughout the facility and outside most meeting rooms, and dial 5-7119 for security. You will be connected directly to the 24-hour manned security department. From your cell phone, dial (407) 685-1119, which will also connect you directly to security.
ASHG will also set up a First Aid room the registration area on Level 2 of the Convention Center. A nurse/first aid administrator will be on duty during core meeting hours.
Safety Tips: Walk “smart” when you leave the Convention Center:
- Know your destination and the best way to reach it.
- Travel along sidewalks in lighted areas at night, and don’t walk alone.
- Remove your meeting badge outside the Convention Center.
- Establish a “buddy” system with another meeting attendee; share schedules and check up on each other periodically.
- Build your awareness of unknown surroundings by reviewing local information.
- Laptop computers are attractive, easy targets for thieves. Be sure your laptop is in a secure place.
- Jackets with pockets provide a convenient alternative to reduce the chance for lost or stolen handbags.
Our first priority is safety. The best way to stay safe is to be aware of your surroundings and to avoid situations where you feel uncomfortable. For more information, view the ASHG attendee emergency plan.
Please see the Schedule of Events for this information.
While we encourage the use of social media before, during, and after the ASHG Annual Meeting as a way to share information and network with other attendees, we remind you to adhere to ASHG’s social media do’s and don’ts:
- Follow ASHG on Twitter (@GeneticsSociety) and Instagram (@GeneticsSociety) and use the #ASHG17 meeting hashtag to join the conversation about the ASHG 2017 Annual Meeting.
- Like ASHG on Facebook at: facebook.com/GeneticsSociety.
- Join the ASHG group on LinkedIn at: https://www.linkedin.com/groups/American-Society-Human-Genetics-ASHG-142742.
- Join the ASHG Trainee Forum on Facebook and/or LinkedIn. This forum is for trainee members only.
- Blog or tweet about what you hear and learn at the meeting, but refrain from sharing when the speaker explicitly asks not to share.Talks are tweetable and shareable by default, but speakers can ask that attendees nto share specific details or slides.
- Converse and network with other attendees before, during, and after the conference.
- Attend the ASHG Tweetup on Thursday, October 19.
- Provide feedback to ASHG staff and the Program Committee – we encourage attendees to post about and discuss topics of interest and ideas for future annual meetings.
- Communicate with respect and consideration for others, and keep criticism constructive.
- Capture, transmit, or redistribute data presented at the meeting – this may preclude its later publication in a scientific journal. Please adhere to journal embargo policies and do not jeopardize your colleagues’ work!
- Post copyrighted or trademarked material or material protected by other intellectual property rights.
- Use ASHG’s social media platforms to comment on medical, legal, or litigious matters.
- Post derogatory, demeaning, inflammatory, offensive, disrespectful, hateful, sales-oriented, or otherwise inappropriate comments.
People who participate in social media activity associated with the Annual Meeting are expected to:
Maintain a courteous and respectful demeanor in their comments and posts.
Contribute value and expertise.
Represent themselves and their organizations truthfully and professionally.
Recognize that social media conversations include genetics and non-genetics professionals, patients, policymakers, reporters, and the general public
The views and opinions posted on ASHG’s social media do not necessarily reflect the views, opinions, or policies of ASHG, its Board, staff, or membership. ASHG reserves the right to remove comments it deems, in its sole discretion, to be inappropriate.
Start networking before the meeting begins! Let your colleagues and friends know you’re attending ASHG 2017 by posting these badges to your social media page.
ASHG is partnering with the international film and broadcasting company WebsEdge to produce ASHG TV, an on-site conference television channel featuring a new episode daily, which will be screened around the venue, in attendee hotel rooms, and online. ASHG TV aims to provide an opportunity to learn about cutting-edge research and science, as well as draw attention to the hard work of human genetics professionals.
Each daily program has two features: Conference News and Thought Leadership. Conference News covers conference events, including behind-the-scenes interviews and attendees' reactions to the day. Thought Leadership pieces are five-minute, documentary-style, sponsored film segments highlighting programs, case studies, and best practices from the field of human genetics. View videos from ASHG TV 2017.
WebsEdge has worked with several science- and health-related associations in recent years. Leading up to the Annual Meeting, WebsEdge will reach out to organizations to seek their engagement in creating the Thought Leadership films. There are a limited number of slots available. If you would like to explore the opportunity of having a film featured in the program, please email Huw Harries at WebsEdge.
From full abstract publications to floor plans, this is your one-stop page for information to navigate ASHG 2017 on-site. Files will be added as they become available.