Late-Breaking Abstracts: Frequently Asked Questions (FAQs)

Submitting an abstract? Please refer to our Step-by-Step Instructions and Rules and Policies to answer your questions.

Late-breaking abstracts for ASHG 2017 were due August 31, 2017 at 8:00 pm U.S. Eastern Time.
Questions: ashgmeetings@ashg.org

Q. I submitted an abstract for the regular abstract deadline and it was accepted. Can I submit a late-breaking abstract?
A. No, you cannot be the first (presenting) author on both a regular abstract and a late-breaking abstract. You should ask a colleague or collaborator to submit the late-breaking abstract and present it if accepted.

Q. What is the abstract submission fee?
A. There is no fee to submit an abstract.

Q. What is the maximum and minimum length of an abstract?
A. You are allotted 2,500 characters (including spaces) for the body text of your abstract. Note that spaces at the end of the last line and spaces used by formatting characters count toward this total. See Step-by-Step Instructions (step 8) for details.

Q. How will I know my abstract has been submitted successfully?
A. Upon successful submission, you will receive an immediate, on-screen confirmation of receipt, followed by a confirmation email. Please print out or save these confirmations for your records, as you will need them when returning to the submission site. If you do not receive an on-screen confirmation, your abstract was not submitted successfully and you must try again.

Q. I need a letter of invitation to apply for a visa. How do I obtain one?
A. Your abstract submission and meeting registration confirmations will include links to generate a customized letter of invitation. See the Letters of Invitation section for details.

Q. When will I be notified of acceptance?
A. Notifications will be sent in late September. The information will also be posted on the ASHG website at that time.

Q. Is work posted on a preprint server or presented at another meeting considered ‘previously published’?
A. Refer to ASHG's prior publication policy to determine if your work is considered previously published.

Q. Will my abstract score lower or be rejected if I indicate that the work has been previously published or accepted for presentation at another meeting?
A. Not necessarily. The Program Committee should be informed if the work outlined in the abstract has been described in a recent publication or meeting presentation. If this is the case, the authors should be clear that the abstract includes additional and/or new data that distinguishes this body of work from other presentations or publications.

Q. Can I revise or withdraw my abstract?
A. Yes, if you do this on or before August 31, 2017 (by 8:00 pm U.S. Eastern Time). Please visit the abstract submission page and select “Revise My Abstract” or “Withdraw My Abstract". NOTE: After August 31, abstracts cannot be revised or withdrawn.

Q. Can I change the first/presenting author of my abstract?
A. You cannot change the first author on a submitted abstract. In order to change the first author of a submitted abstract, you must first withdraw your abstract, and then submit a new abstract with the new first author information by August 31, 2017.

Q. Can I add an author or remove an author from my abstract?
A. Yes, as long as you do this before August 31, 2017. Please follow the instructions under Revise My Abstract.

Q. What if the abstract outlines collaborative work that has been performed by more than the maximum of 30 authors?
A. We recommend that, whenever possible, large groups or consortia be cited to keep the number of authors under 30. See Step-by-Step Instructions for more details. If this is not possible, contact ashgmeetings@ashg.org for information on requesting an exception. If an exception is granted, directions will follow.

Q. How do I cite an abstract?
A. See How to Cite Abstracts for a suggested format.