Collaborate at ASHG 2017
The most exciting new feature of the show floor is the addition of Networking Lounges and Educational Theaters. They are located next to each other in three of four quadrants in the Exhibit Hall and called CoLaboratories: built especially for collaboration.
Each CoLaboratory, CoLab for short, is categorized by high-level themes so attendees can easily find the kind of session that appeals to them:
- Clinical: features programming regarding clinical applications in research or for physicians, programming geared towards genetic counselors, and any topics related to diseases and treatments.
- Laboratory: covers anything related to the laboratory: equipment, sequencing, technology, workflows, etc.
- Data: focuses on big data and software applications for genetics professionals.
CoLab Session (30 minutes; several slots available daily in each theater)
ASHG invites exhibitors to program 30-minute mini-sessions. Exhibitors could present:
- Product theaters
- Patient perspectives
- Best practices
- Q&A with a rock-star scientist on your staff or someone affiliated with you
The sky is the limit in these sessions; make them memorable!
Fee: $1,500 per slot
CoLab Industry Challenge (45 minutes; one per day in each theater)
One timeslot per day allows the sponsoring exhibitor to lead a thought-provoking discussion in a CoLab Challenge: engage the audience with a challenge or question and then brainstorm a solution. Your Challenge session will feature a 10-15 minute presentation outlining the problem statement, mitigating factors, and an expert’s perspective/solution, then a challenge or question posed to attendees, who discuss for the remaining 10-15 minutes.
Time slots are exclusive in that they do not compete with ASHG’s official scientific sessions except daily poster sessions, during which your audience is likely already in the hall.
Fee: $2,000 per slot
Still chatting after the sessions end? No problem. We’ve got a networking lounge right next door where you can carry on the conversation.
What’s Included in the CoLab:
- 50” screen
- data projector with laptop connection *
- A/V tech
- seating for 30 attendees
*Remember you only have 30 minutes, so don’t be too reliant on slides.
CoLab Theater Schedule
(last updated 9/8/2017)
|Clinical CoLab #115||
|Data CoLab #159||
How are CoLab Sessions and Challenges promoted?
- Online Schedule of Events on meeting website
- Official ASHG 2017 Mobile App
- One promotional email highlighting the theaters and all sessions within, sent by ASHG, in September to pre-registered attendees
- Signage in Exhibit Hall
ASHG will contact you once your application is submitted for programming confirmation and with an invoice. Once your CoLab is programmed and your invoice received, payment will be due two weeks after that date.
CoLabs Cancellation Schedule
|Before June 9||No fee|
|June 9-August 4||50% of CoLab fee penalty|
|After August 4||100% penalty and session may be in print|
CoLab Terms and Conditions
CoLab session and industry challenge fees are due within two weeks of assignment. ASHG will supply all details for payment at time of assignment. If fees are not received within two weeks of assignment, the session/industry challenge will be cancelled.
CoLab sessions and industry challenges are available on a first-come, first-served basis. ASHG must approve topics and speakers for each session/industry challenge. ASHG cannot guarantee topic exclusivity but will work with the sponsor on the best time slot for their session. ASHG reserves the right to reject proposed sessions in part or in whole, with or without giving cause.
CoLab sponsors are not permitted to present any CME/CE-accredited education or activity.
Admission to CoLabs will be by official ASHG 2017 scientific or exhibitor badges obtained upon registration. CoLab speakers must be badged as scientific or exhibitor attendees. Any logistics related to the sponsor’s speakers (housing, registration, transportation, etc.) will be handled by sponsor; ASHG will not make any arrangements.
Sessions and industry challenges may not run more than five minutes over the allotted time; if they do, ASHG will stop the presentation at that time.
CoLab sponsors agree to comply with all ASHG 2017 exhibitor and exhibit hall rules, regulations, terms, and conditions found at www.ashg.org/2017meeting/exhibits, the Exhibitor Service Kit, these CoLab guidelines, terms, and conditions. If a sponsor or any of its representatives violates these, ASHG may cancel the session with full penalty and reserves the right to limit or prohibit future CoLab session participation at future events.