DEADLINE: December 4th, 2015 at 11:59 PM (U.S. Eastern Time)
ASHG is accepting proposals for invited sessions for the 2016 Annual Meeting in Vancouver, Canada. The meeting will be held October 18-22, 2016.
Submitting a proposal offers ASHG members the opportunity to directly participate in the development of the scientific program. Over the years, these submissions have resulted in outstanding sessions on a diverse set of topics in human genetics. Through a rigorous review process, the ASHG Program Committee assembles the best program possible. We anticipate receiving 80-100 proposals for approximately 20 scheduled invited sessions. A detailed proposal, therefore, will enable the Program Committee to thoroughly evaluate the merit and relevance of the proposed topic and speakers.
The Program Committee encourages submissions covering the following topics:
Emerging Genomic and Bioinformatic Methods and Tools
Comparative Genomics on Species and Populations
Studies on the Molecular Mechanisms of Genetic Disease
Advances in Mendelian or Complex Trait Analysis
Employing Genetic Information to Improve Patient Care
Engagement of Stakeholders in Clinical Genetics and Genomics
Social Issues, Education, and Policy
In addition to the above topics, the Program Committee is particularly interested in sessions that integrate multiple basic science and clinical aspects of human genetic disease. Examples include, but are not limited to: (i) patient phenotyping/diagnosis; (ii) mapping disease loci and characterizing gene function; (iii) pathogenic mechanisms of disease-associated variants; (iv) molecular diagnosis and patient/family counseling; (v) therapeutic development; and/or (vi) disease management. Strong proposals should include novel aspects of the above areas, speakers with complementary clinical and basic science expertise, and be applicable to a broad audience interested in human inherited disorders.
PLEASE NOTE THE REQUIREMENTS FOR SESSION FORMAT: Invited sessions will have a uniform format of four 30-minute slots. This facilitates attendee travel between sessions. There should be, therefore, four speakers within a given session. The proposer must be a current ASHG member (2015 and/or 2016) and must serve as one of the session moderators.
There is a limit of two non-member speakers per session and only one of these can travel from outside of North America due to the cost of air transportation.
Member speakers are provided complimentary registration to recognize their special contribution to the annual meeting (a member speaker is defined as a person who is/was a member of ASHG during any of these three years - 2016, 2015, 2014).
Non-member speakers are also provided complimentary registration and, in addition, are offered funds to offset hotel and travel costs.
Proposals are due by December 4, 2015. During the submission process, Program Committee (PC) members are available for questions and discussions to help you frame or design your proposal. Click here for a list of 2016 PC Members. You can contact the PC chair, Tony Antonellis, directly at email@example.com. For general questions or if you are unsure whom to contact, write to firstname.lastname@example.org.
All proposals will be reviewed by the PC and decisions will be made in March 2016.
You may be contacted by a member of the PC during the review process and asked to provide additional details.
SPECIAL NOTE: Proposals are encouraged for invited speaker sessions that are proposed, moderated, and presented by trainees. At least one invited session will be allocated as a trainee session. When submitting a proposal, please mark the appropriate checkbox to indicate your status.
In an effort to develop the best program possible, PC members may occasionally ask proposers to switch speakers or combine their session with another on a similar topic. Please be prepared to have this discussion.
ASHG aims to achieve gender balance among invited speakers at the Annual Meeting. We encourage those submitting invited-session or workshop proposals to include speakers from both genders. We also encourage diverse representation in terms of geography and experience.
IMPORTANT NOTE: ASHG records invited sessions (audio and slides only) so they can be viewed after the meeting via ASHG’s secure website. Submission of an invited proposal constitutes acceptance of this policy. Proposers should make certain that all speakers are aware of this policy and that they agree with these conditions.
Please remember that the review of proposals is a multi-stage process. These steps are taken in a genuine effort to ensure the best possible scientific program containing high-quality sessions.
The PC first shortlists proposals, often reaching out to proposers with suggestions and/or recommendations regarding the structure of their proposal (including speaker suggestions).
The PC may feel that the proposal is too narrow or may benefit from inclusion of a speaker not listed in the original proposal, especially if a potential speaker is listed in multiple proposals.
The PC may also suggest the merger of two or more proposals.
Although every effort may be taken by a proposer to make the requested alterations to a proposal, we invariably need to reduce shortlisted proposals further to achieve a final collection of sessions with sufficient breadth for the meeting.
We advise that you share a copy of these instructions with every potential speaker to make them aware of how the selection process works.
Before submitting a proposal, proposers should contact all speakers to ensure their availability for the 2016 ASHG Meeting as well as their agreement with the above policies. It is also important to stress that only a fraction of the submitted proposals can be selected for inclusion in the final 2016 ASHG Meeting Program.
Please have all information in front of you before you begin the application process. We suggest you have your details in a Word document first so that you can cut and paste your details into the submission site.
If you have completed the above first step before you begin the process, the submission should only take between 20-30 minutes. If you do not have all of your information, the process may take up to 90 minutes to complete. Please set the appropriate time aside before you begin.
You will need the following information in order to complete the submission process:
Proposer: Full name and address of the proposer, session topic, session title, description of 100-250 words, rationale, learning objectives, and target audience.
Moderator(s): Full name and address of at least one moderator (2nd moderator is not required but encouraged). NOTE: The first moderator can be the proposer.
Speakers: Each session should have four speakers, including any presentations by the moderator(s). Required: Speaker name and institution, presentation title, description of 100-250 words. Vague abstracts may be difficult for the Program Committee to evaluate and may not be competitive.
When finished, click the “submit completed proposal” button to save your proposal. You will receive an onscreen confirmation with a proposal number. Please print and save this for your records. You will need your proposal number when making changes to your submission.