About the ASHG 2014 Meeting
The 64th Annual Meeting of the American Society of Human Genetics will be held at the San Diego Convention Center (SDCC) in San Diego, California,
from Saturday, October 18 through Wednesday, October 22, 2014. The ASHG Annual Meeting is the largest human genetics meeting and exposition in the world. This year’s meeting is expected to attract over 6,500 scientific attendees, plus over 200 exhibiting companies. The meeting provides a forum for the presentation and discussion of cutting edge science in all areas of human genetics. ASHG members and leading scientists from around the world are selected to present their research findings at invited, platform, and poster sessions. Abstracts of work submitted for presentation at the Annual Meeting are published online and are citable. ASHG's Annual Meeting also features a trade show floor that offers attendees the opportunity to view state-of-the-art medical and laboratory equipment, products, services, and computer software designed to enhance human genetics research, teaching, and consultation.
Registration is required for admittance to all invited scientific sessions, platform sessions, exhibits, posters, award presentations and other meeting events, unless otherwise indicated, in the program schedule. The official language of the Annual Meeting is English.
The Annual Meeting begins on Saturday, October 18 at 5:00 pm with the presidential address by Cynthia Casson Morton, Brigham & Women's Hospital/Harvard Medical School. The address will be followed immediately by the plenary abstracts session, which comprises four of the highest-scoring submitted abstracts. The scientific program over the next four days will include 16 invited scientific sessions, and 40 platform sessions (representing more than 400 oral presentations drawn from submitted abstracts). Thousands of posters will also be on display from submitted abstracts. In addition, the schedule will include a Distinguished Speakers Symposium, a joint ASHG/ESHG plenary session on the uncertainty in genomic sequencing, award presentations, workshops and many exhibitor and affiliate events including university reunions and receptions.
View the 2014 Annual Meeting Schedule and visit our page of Downloadable Items for documents to review and print before traveling to San Diego. Please continue to check the website for updates.
Attend from the 2014 Program Chair and 2014 President
All scientific sessions, exhibits, posters, and offices will be located at:
San Diego Convention Center (SDCC)
111 West Harbor Drive, San Diego, CA 92101
Telephone: (619) 525-5000
The headquarters hotel is:
The San Diego Marriott Hotel and Marina
333 West Harbor Drive, San Diego, CA 92101
Telephone: (619) 234-1500
To make your hotel reservations at the headquarter hotel or one of the other official hotels in the ASHG block, click here. Attendees are urged to make hotel reservations early.
About San Diego, CA
City Information: Learn more about San Diego and what you can do while you are in town by visiting the San Diego customized ASHG Micro website.
October Weather in San Diego: 71°F average high; 300 sunny days per year!
Currency: U.S. dollar, credit cards, and travelers checks are widely accepted. Click here for a currency converter.
Taxes: Sales Tax=8.0%; Accommodations Tax=12.5%. The accommodation tax includes hotel transient tax of 10.5% and city hotel district assessment tax of 2.0%.
Time Zone: U.S. Pacific/West Coast Time is 8 hours behind Greenwich Mean
Accreditation/Certification Credits (CME/CEU)
CME and CEU credits may be reported by each attendee at the conclusion of the meeting via ASHG’s computerized self-reporting system. To apply for credits, please check the appropriate box on the registration form. A separate, nonrefundable fee is required. For further details on who should apply and learning objectives, click here.
In accordance with the Accreditation Council for Continuing Medical Education and the policy of the American Society of Human Genetics, before their presentations, all faculty, speakers, and moderators must disclose the existence of any financial interest and/or other relationship(s) they might have with the manufacturer(s) or provider(s) of any commercial product(s) or service(s) to be discussed during their presentation: receiving a salary, royalty, intellectual property rights, consulting fee, honoraria, ownership interest (e.g., stocks, stock options or other ownership interest, excluding diversified mutual funds), or other financial benefit. Financial benefits are usually associated with roles such as employment, management position, independent contractor (including contracted research), consulting, speaking and teaching, membership on advisory committees or review panels, board membership, and other activities for which remuneration is received or expected. Disclosures will be included in the on-site Program Guide and in speakers' slide presentations.
Assistance for Attendees with Special Needs
ASHG is committed to assisting attendees with special needs. We urge individuals requiring assistance to contact us in advance of the meeting by sending an email to firstname.lastname@example.org with your specific request.
If you have difficulty in walking long distances, you may want to consider renting a scooter from Scoot Around. They will deliver your scooter to your hotel and pick it up when you no longer need it. Visit their website at www.scootaround.com for more details or call 1-888-441-7575.
You can also visit Accessible San Diego at http://access-sandiego.org/ or call them at 619-325-7550. Email: email@example.com.
Attire is business casual. Wear comfortable shoes, dress in layers, and remember to pack your sunglasses and lip balm.
Camera, Mobile Phone and Video Recording Policies
Attendees are strictly prohibited from using cameras, including mobile phone and tablet cameras, and all other video/audio recording devices in all meeting session rooms, on the Exhibit Hall floor, and in all poster/oral presentations.
This means that attendees are not permitted to take pictures or videos of speaker slides, posters, or exhibit booths. Attendees not adhering to this policy may be asked to leave the room and will be asked to delete all pictures or videos already taken; additional action may be taken with repeated or egregious offenders. When registering, you are required to agree that you will adhere to this policy.
Mobile Phone Usage will vary depending on the type of device you use, your local mobile service provider and plan, and the system upon which your phone operates. If you are an international attendee, we suggest you contact your mobile service provider to learn about its international roaming coverage services and to determine if your phone is compatible with U.S. networks and frequencies. You may wish to purchase an international calling card for use while you are in San Diego. A low-cost way to stay in touch with your family while traveling is to sign up for a Skype account.
Attendees are asked to be respectful of their colleagues by
silencing all mobile devices before entering meeting rooms. Thank you for your cooperation.
See section below on Internet access inside the Convention Center.
Career Resources and Employment Opportunities
Career resources and employment opportunities will be offered in partnership with the Federation of American Societies for Experimental Biology (FASEB). A career center will be open in the Exhibit Hall during exhibit hours. Coaches will be available to give attendees career guidance, provide interview tips, and critique resumes or CVs.
For further details, visit the FASEB website here.
For a list of career resources available on the ASHG website, click here.
Certificate of Attendance
Attendees may pick up a certificate of attendance at the information counter located in the registration area of the San Diego Convention Center. To download and print a certificate, visit the Downloadable Items page here.
Child Care/Family Room
Formal child care services will not be provided at the meeting. Attendees should make arrangements directly with the hotel where they have reserved a room prior to arriving in San Diego for the meeting. ASHG assumes no responsibility with respect to these services and accepts no liabilities related to the services provided.
A Family/Nursing Mothers Room will be located in the San Diego Convention Center to give parents and children a place to relax during the meeting. The room will be equipped with comfortable furniture and separate private areas for nursing
mothers. Attendees are not permitted to utilize this room for babysitting services.
Complimentary Wi-Fi is available in all public lobbies and meeting space of the Convention Center. To access the Wi-Fi, select the wireless browser SSID ASHG14 and enter the password ASHG14. If you have technical issues, contact the Smart City Networks help line: 619-525-5500. Please refrain from downloading large files and/or videos, which tend to use a lot of bandwidth. Remember to log off when you are not using the wireless service. A Cyber Café is located in Lobby D. Attendees are asked to limit their time on the computers in the Cyber Café to 15 minutes each session.
Letters of Invitation (for visa purposes)
Customized Letters of Invitation can only be issued to confirmed registrants, defined as those who have paid the meeting registration fees. After you have registered, within your confirmation you will find a web page link that automatically generates your customized letter of invitation. For security purposes, letters of invitation cannot be sent if you have not registered for the ASHG 2014 Annual Meeting. If you have questions, please email them to: firstname.lastname@example.org.
Safety and First Aid
If an emergency should occur while at the San Diego Convention Center, proceed directly to the nearest house phone, located throughout the facility and outside most meeting rooms; dial 5490 for security. You will be connected directly to the 24-hour manned security department. From your cell phone, dial (619) 525-5490 which will connect you directly to security. ASHG will also set up a First Aid room in Box Office E, where a nurse/first aid administrator will be on duty during key hours.
Safety Tips: Walk “smart” when you leave the Convention Center:
- Know your destination and the best way to reach it.
- Travel along sidewalks in lighted areas at night, and don’t walk alone.
- Remove your meeting badge outside the Convention
- Establish a “buddy” system with another meeting attendee;
share schedules and check up on each other periodically.
- Build your awareness of unknown surroundings by reviewing local information.
- Laptop computers are attractive, easy targets for thieves. Be sure your laptop is in a secure place.
- Jackets with pockets provide a convenient alternative to reduce the chance for lost or stolen handbags.
Our first priority is safety. The best way to stay safe is to be aware of your surroundings and to avoid situations where you feel uncomfortable.
Social Media Guidelines
While we encourage the use of social media before, during, and after the ASHG Annual Meeting as a means to share information and network with others who are attending the meeting, we remind you to adhere to ASHG’s social media guidelines, including the following:
- Follow ASHG on Twitter (@GeneticsSociety) and use the #ASHG14 meeting hashtag to follow the latest updates and join in the conversation about the ASHG 2014 Annual Meeting.
- Follow ASHG on Facebook at: facebook.com/GeneticsSociety.
- Join the ASHG Trainee Forum on LinkedIn by clicking here. This forum is for trainee members only.
- Blog or tweet about what you are hearing and
learning at the Annual Meeting, but refrain from sharing
when the speaker explicitly asks not to share. Talks
are tweetable and shareable by default, but speakers can
ask that specific details or slides are not shared.
- Converse and network with other attendees before, during, and after the conference.
- Provide feedback to ASHG staff and the Program Committee – we encourage attendees to post/discuss topics of interest and ideas for future
- Communicate with respect and consideration for others, and keep criticism constructive.
- Use photography, video, or other type of recording devices in oral sessions (i.e., platform, plenary, invited, etc.) and poster sessions at the ASHG Annual Meeting. This is strictly prohibited. Therefore, posting photos/images or video recordings of these sessions on any
website, including social media platforms, blogs, personal webpages, etc., is also strictly prohibited.
- Capture, transmit, or re-distribute data presented at the ASHG Annual Meeting – this may preclude subsequent publication of the data in a scientific journal. Please be respectful of journal embargo policies and do not jeopardize the work of your colleagues!
- Engage in rudeness, slander, or personal attacks.
Individuals who join and/or participate in ASHG’s social media/online networking are expected to:
Maintain a courteous and respectful demeanor in their comments and posts
Contribute value and expertise
Represent themselves and their organizations in a truthful and professional manner
Recognize that participants in social media discussions include genetics and non-genetics professionals, patients, policymakers, members of the media, and the general public
Derogatory, demeaning, inflammatory, offensive, disrespectful, hateful, sales-oriented, or otherwise inappropriate comments will not be tolerated. Individuals should not post copyrighted or trademarked material or material protected by other intellectual property rights. Individuals should not use ASHG’s social media/online networking platforms to comment on medical, legal, or litigious matters. The views and opinions posted on ASHG’s social media do not necessarily reflect the views, opinions, or policies of ASHG, its Board, staff, or membership. ASHG reserves the right to remove comments it deems, in its sole discretion, to be inappropriate.
Follow ASHG on Twitter (@GeneticsSociety), and use the #ASHG14 meeting hashtag to follow the latest updates and join in the conversation about the ASHG 2014 Annual Meeting.
For general Society news and announcements, use the #ASHG hashtag.
Like ASHG on Facebook. Become a fan of ASHG’s Facebook page to stay up-to-date on the latest news and announcements from the Society, as well as related updates on new advances in genetics research, grants/funding resources, meetings and events of interest, and professional development/training opportunities in the field.
All posts submitted to this group will be moderated by group administrators prior to approval. Posts that are in conflict with ASHG’s social media guidelines, or are deemed spam, will be rejected. Group members who repeatedly violate ASHG social media guidelines will be removed from the group without prior notification.
Join ASHG’s LinkedIn group to gain access to job announcements for genetics-related positions, develop new connections in the field and network with your colleagues, and keep up with the latest industry and research news.
If you are a trainee (i.e., undergraduate and graduate students, post-docs, fellows), join the ASHG Trainee Forum, which is for recent ASHG trainee members only. People requesting to join will be screened through the ASHG membership database and will be declined if they have a membership status other than undergraduate or trainee, or they are not a current member. ASHG also reserves the right to periodically review the list of ASHG Trainee Forum members and remove those who are no longer recent ASHG trainee members as determined by the screening process described above.
Subscribe to ASHG’s YouTube channel to view webcast recordings of selected ASHG Annual Meeting sessions, as
well as educational videos about careers in human genetics, teaching genetics, family health history, and more.
Subscribe to ASHG’s Vimeo channel to view full-length webcast recordings of selected ASHG Annual Meeting sessions and more.