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American Society of Human Genetics - San Diego - October 18-22, 2014 Contact Search

Installation & Dismantle Guidelines, Dates, and Times


The following terms were/will be agreed to by EXHIBITOR at time of application submission.



Installation of Exhibits - Note new install and dismantle times for 2014

Exhibitor installation will be Friday, October 17, 2013 12:00 pm 5:00 pm and Saturday, October 18, 2014 from 8:00 am until 5:00 pm. Please note the following:


  • Freight shipped in advance to the Freeman warehouse will be in booths by 12:00 pm on Friday, October 18. Direct to show site deliveries should be scheduled starting 12:00 pm on Friday, October 17.
  • All exhibit material must be unpacked and empty containers tagged by Saturday, October 18 at 5:00 pm to permit the removal of empty crates and cartons from the exhibit area. Any exhibit not unpacked by this time will be placed in storage and can be returned only after the exhibits close on the first day of exhibits, or may be ordered set up by ASHG Exhibit Management and the cost charged to the exhibitor.
  • No refuse, such as empty cartons, may be placed in the aisles after the final cleaning in the exhibit area. Exhibitors are urged not to litter the floor in the booths or aisles after the cleaning since time will not permit a vacuuming of booths or aisles on opening morning. See above sections, “Storage of Crates and Boxes” and “Literature” for instructions and guidelines. 
  • Floor Covering and Furnishings: The convention center is NOT carpeted.  Exhibitors must have floor covering in their booth.  The floor covering must cover the entire net square footage of the contracted exhibit space.  Additionally, no furniture is included with the booth rental.  Exhibitors may use their own floor coverings/furnishings or order them from Freeman.  Order forms will be included in the Exhibitor Service Kit which will be available online in June 2014.  Place your orders early to take advantage of the discounted pricing.
  • Unfinished Exhibits: Exposed or unfinished sides and/or exhibit backgrounds must be draped to present an attractive appearance.  The exhibits will be inspected during set-up, and the general contractor, at the direction of show management, will provide draping with official colors deemed necessary and submit the charges to the exhibitor.
  • One-time booth space cleaning is provided immediately following installation and is included in the cost of the booth for October 18, 2014. Booth cleaning for the remainder of the show should be ordered in advance.  A form will be available in the Exhibitor Service Kit.



Work Late Passes

Special after hours-work permits are available on-site at the Exhibitor Registration Desk. Requests for after-hours work permits can be made during regular exhibit installation hours before the hall closes at 5:00 pm. Security guards cannot authorize after-hours permits or late work in the exhibit area.

ASHG Exhibits Management will monitor all booth equipment and space during and following installation to ascertain that all exhibits conform to the rules for setup. In all interpretations of the rules and regulations, ASHG Exhibits Management’s decision is final.



Dismantling of Exhibits


Tuesday, October 21, 2014: 4:00 pm - 10:00 pm
Wednesday October 22, 2014: 8:00 am 11:00 am (Freight Pickup)
Exhibitors must clear the floor and all freight must be picked up by 11:00 am on Wednesday October 22.

No packing of equipment, literature, etc., or dismantling of exhibits is permitted until the official closing time of 4:00 pm. Delivery of crates will begin just after this time.

To avoid any damage to your equipment, remain with your exhibit booth until crates are delivered and labor is available. Security will be on duty; however, the American Society of Human Genetics, Exhibits Management, Freeman, and the San Diego Convention Center cannot assume any responsibility for any loss or damage to exhibits, equipment, personal belongings, etc., that are left unattended.


Show Hours

Please note a pattern change for 2014 only and new exhibit hours:


Sunday, October 19        11:00 am 7:00 pm

Monday October 20        10:00 am 4:00 pm

Tuesday, October 21      10:00 am 4:00 pm






Contact Meeting Management


The American Society of Human Genetics, Incorporated | 9650 Rockville Pike, Bethesda, Maryland 20814 1-866-HUM-GENE (301) 634-7300
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