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Travel

 

 

The Boston Convention and Exhibition Center (BCEC) will host the 63rd ASHG Annual Meeting. The BCEC is located at 415 Summer Street, Boston, MA 02210; Tel: 617-954-2000. For information and floor plans, visit www.massconvention.com.

 

About Boston

 

Boston is at its most beautiful in the fall and is one of America's oldest cities. Boston is renowned for its cultural facilities and world-class educational institutions. Boston’s history includes Freedom Trail, Faneuil Hall, Old North Church, USS Constitution, Bunker Hill Monument, the site of the Boston Tea Party, and more.

 

Boston is home to two of the world's most famous musical institutions, the Boston Symphony Orchestra and the Boston Pops, as well as great museums such as the Museum of Fine Arts, the Isabella Stewart Gardner Museum, the Harvard and MIT Museums in Cambridge, the Institute of Contemporary Art and more.

 

Weather

October: 61°F average high; 47°F average low; 3.8” rain fall/precipitation.

 

Walking

Boston is often referred to as “America’s Walking City,” You can stroll the city’s sidewalks, wander its abundance of green parks, or just people-watch at one of the many outdoor cafes. To help you navigate, download the Walk Boston Map.


Dining

Boston’s restaurant scene will not disappoint. The city’s water setting means there’s always a bounty of fresh seafood and the areas varied cultures provide cuisines in a variety of international flavors.

 

     Show your badge and receive dining discounts

     Dining recommendations from the Boston Convention & Visitors Bureau

     Dining recommendations from local members

     50 Best Restaurants 2012 (Boston Magazine)

     10 Best Bars

 

Visit the City Information/Restaurant Reservations Counter located in the North Lobby, Level 1 during registration hours.

 

Complimentary Dinner Trolley Service: Experience Boston’s neighborhood restaurants by taking the complimentary trolley service from the BCEC Wednesday through Friday between the hours of 4:00 pm through 7:00 pm, to Chinatown, South Boston and the Waterfront. Reservations are recommended. Return service available before 7:00 pm. Stop by the visitors counter in the Northwest Lobby, Level 1 (near the food court) for further details. Click here for the flier and a list of participating restaurants.

 

Shopping

Shopping opportunities range from upscale establishments in the Back Bay to discount shopping at Downtown Crossing. Additional shopping opportunities include the Prudential Center, Copley Place, Newbury Street, Faneuil Hall Marketplace and more!

 

Learn more about Boston by visiting their customized ASHG Micro Website.

 

 

Tours/Activities

City Tour/Old Town Trolley Tours: 617-269-7010

Boston Duck Tours: 617-450-0065

Charles Riverboat Cruise: 617-621-3001

Spirit of Boston/Odyssey Dinner Cruises: 866-307-2469

Whale Watch Boston Harbor Cruises: 617-227-4321

Fenway Park Tours: 617-226-6666

Freedom Trail Historical Walk of Boston: 617-357-8300

Segway Tours: 866-611-9838

Ghost and Gravestone Tours: 617-269-7010

 


 

ASHG Hotel Shuttle Bus Routes

 

Click here for Shuttle bus routes. ASHG will provide service from hotels in the official block, except for the Westin Boston Waterfront Hotel, the Renaissance Waterfront Hotel and the Sepaort Hotel. If you need special assistance, such as a wheelchair lift, please contact the ASHG Management Office at least 24 hours in advance at ashgmeetings@ashg.org.

 


 

Airports

 

Boston's Logan International Airport is located a convenient two miles from the city center and only 8 minutes from the Boston Convention and Exhibition Center (BCEC) and ASHG hotels. Logan Airport has several public airport transportation options to downtown. Learn more about airlines, flights, and airport services by visiting the Web site at www.massport.com.

 

Boston is also serviced by the following regional airports: Manchester/Boston Regional Airport, New Hampshire and Providence, Rhode Island TF Green Airport.

 


 

Ground Transportation and Parking

 

Taxis

Taxi service is available from Logan International Airport. Current fares are approximately $25-$35 each way.  Please refer to the bus section below for free transportation information on the Silver Line. The following is a list of some of the taxi associations in Boston:


Boston Cab: 617-536-5010
City Cab: 617-536-5100
Independent Taxi (ITOA): 617-825-4000
Metro Cab: 617-782-5500
Top Cab: 617-266-4800
Town Taxi: 617-536-5000

 

Plan ahead when using taxis. Wait time can be anywhere from 5 to 25 minutes, even at the headquarters hotel and convention center.

 

The “T”

Boston’s public transportation system is operated by the Massachusetts Bay Transportation Authority, but locals know it simply as the T. It offers subway, bus, trolley car and boat service to just about everywhere in the Greater Boston area and beyond. The closest stop to the BCEC is South Station, which is approximately 0.75 miles or a 15-minute walk. You can take the Silver Line bus from South Station to the World Trade Center station for a shorter walk of approximately five minutes. To ride the T, you need to purchase a CharlieCard or CharlieTicket. These can be purchased at every subway station. The basic fare is $2 and kids under 11 ride free. For specific information on routes and schedules, visit mbta.com.

 

Bus Service
Bus Service is widely available throughout Massachusetts. All intercity/interstate buses depart from South Station. Ticket counters are located on the third level of the Transportation Center. For information, call the South Station Bus Terminal at 617-737-8040. You can ride the Silver Line for direct service from Logan International Airport. Buses depart from all terminals and take you to the World Trade Center stop (the closest for the Boston Convention & Exhibition Center). Check the SL1 timetable at www.mbta.com or call 617-222-3200. The service is currently free (subject to change).

 

Trains

Both Amtrak and Boston’s Commuter Rail service make it easy to get in and out of the city. Amtrak trains depart from South Station (Red Line), Back Bay Station (Orange Line), and North Station (Green and/or Orange Line). For further information, visit http://www.amtrak.com. Boston’s Commuter Rail services the outlying Boston suburbs. Most departures take place at North Station, South Station, and Back Bay Station, but service is also available from several "T" stations. For further information, visit http://www.mbta.com.

 

Water

Water transportation services are available from locations near the BCEC to several locations throughout Boston's waterfront. Service is provided between Lovejoy Wharf at North Station and the Seaport World Trade Center, which is a short 7-10 minute walk from the BCEC. Water taxi service also connects the World Trade Center with a number of waterfront destinations, including Logan Airport. Additional information about water taxi service can be found at http://www.citywatertaxi.com.

 

Parking

Parking is available only on a first-come, first-served basis. Valet parking is available for $25 per day and is located on the east side drive. To self-park in the south lot, parking rates are $12 for regular sized vehicles and $24 for oversized vehicles. If the south lot is full, attendees may be directed to an off-site parking lot and be charged the same rates as the south lot. For directions and further information visit the following link: http://massconvention.com/index.php/bcec_dir.html

 


 

Visa and Passports

Click here for passport information and announcements.

 

Requests for Letters of Invitation
Customized Letters of Invitation can only be issued to confirmed registrants, defined as those who have paid the meeting registration fees. After you have registered, within your confirmation you will find a Web page link that automatically generates your customized letter of invitation. For security purposes, letters of invitation cannot be sent if you have not registered for the ASHG 2013 Annual Meeting. If you have questions, please e-mail them to: ashgmeetings@ashg.org.

 

International Visitors
Visitors traveling to the U.S. must present a valid passport. It is suggested (and in some cases may be required) that your passport have at least six months left before it expires from the date that you will be traveling abroad. Before entering the U.S., all foreign visitors are responsible for ensuring that they have the required documents necessary, whether they are traveling through to another country or returning to their country of origin.

 

Procedures for International Visitors
Visitors traveling to the United States from all foreign countries (including the visa waiver countries) are required to register their personal details online at least three (3) days in advance of travel. The U.S. Department of Homeland Security’s (DHS) Electronic System for Travel Authorization (ESTA) is a free, automated system used to determine the eligibility of visitors to travel to the United States. It collects the same information as the paper I-94W form you usually complete enroute to the U.S. ESTA applications may be submitted at any time prior to travel. An ESTA authorization generally will be valid for up to two years. DHS recommends that travelers submit an ESTA application as soon as they begin travel plans. Click here for further details.

 

Visas
ASHG 2013 Meeting attendees are encouraged to apply for visas as early as possible. Registration refunds will not be issued for denied visas. As part of security procedures, applications for visas are sent to the U.S. State Department for a security review. For further information, visit the State Department Web site. Note: ASHG advises scientists traveling to the U.S. to apply for a visa as early as possible -- at least six months before the visa is needed. Please check with your local U.S. consulate or embassy to find out the earliest that you may apply for a visa. For more information or to look up your local U.S. embassy or consulate, please click here.  

 

Important points to keep in mind to assist you with the visa application process:

 

  • Start Early: Register for ASHG 2013 as soon as possible so that your customized letter of invitation can be generated.
  • Apply for your visa four (4) to six (6) months in advance of traveling. You should provide your entire trip itinerary, including travel to any countries other than the United States, at the time of visa application.
  • If completion of travel plans is contingent upon early approval of the visa application, specify this at the time of the application.
  • Provide proof of scientific status (for example, proof that you submitted an abstract for the meeting). Do not wait until you receive notification that your abstract submission has been accepted before applying for a visa. It is very rare that ASHG denies an abstract. If your abstract followed the rules and guidelines, it will be accepted and programmed.
  • Provide evidence that you are intending to return to your country of residence. This includes such information as:
    • family ties in current country of residence
    • property ownership
    • bank account
    • an employment contract or statement from an employer showing that your position will continue after the dates of the meeting
  • Requirements vary by passport-issuing country and citizenship (not merely residency).

 

Some consulates may have backlogs in scheduling visa interviews so applicants should first contact their local consulate to determine what the wait times are for visa interviews. Click here for the current list of visa interview and processing wait times by country.

 

Visa Problems
For applications that have not been approved 30 days after the visa interview, you should complete an online questionnaire. You will be asked to name the meeting (ASHG 2013) and explain the purpose of your visit.

 

Visa Waiver Program (VWP): Some foreign meeting participants may not need visas if they are citizens of any of the countries on the Visa Waiver Program. ALL citizens of the Visa Waiver Program are required to have Machine-Readable Passports (MRP) in order to travel to the United States without a visa. Without an MRP, you will be required to apply for a visa. All foreign visitors (including Visa Waiver Program travelers) will be fingerprinted and photographed upon arrival in the U.S. Click here for more information about the VWP.

 

U.S. Visa Policy Resources – Please click here for more information.  

 

 
 
 
 

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