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Registration

 
  Benefits
  Registration Fees
  ROI Toolkit
  Payments
  Receipt, Badge, and Tickets
  Transfers
  Cancellation/Refunds
  Materials/Program
  Guest Registration (onsite only)
  Replacement Badges
  Search/Find a Colleague
  Registration Hours (onsite)
  Letters of Invitation

(for visa purposes)

   
 

Questions:

ashgmeetings@ashg.org

   

 

 

 

 

Registration

ASHG Tax ID: 52-1419397

 

Advance registration is closed. Starting on Tuesday, October 22 at 10:00am, you may registration at the Boston Convention and Exhibition Center (BCEC) North lobby and every day during the meeting. We are no longer accepting online registration.

 

The badges for US attendees were mailed to those that registered by August 30. If you did not receive your badge packet by the time you leave for the meeting, you can go to advance registration North Lobby of the Boston Convention and Exhibition Center and pick-up a new badge and materials. You can check the registration search to make sure you are registered for the meeting.

 


 

Registrant Search/Find a Colleague

Click here to begin search. Attendees can utilize the search program to check the registration status of fellow colleagues. You can also search by institution. If your colleague is presenting in a platform talk or poster, that information will be displayed in the search results, after you click on the registration number. For privacy reasons, we do not display email addresses or contact information.

 


 

Registration Hours

Scientific registration is located in the Boston Convention & Exhibition Center, main lobby. Hours (subject to change):
 

Tuesday, October 22: 10:00am-6:00pm
Wednesday, October 23: 7:00am-5:00pm
Thursday, October 24: 7:30am-5:00pm
Friday, October 25: 7:30am-5:00pm
Saturday, October 26: 7:30am-10:30am

 

 


 

Guest Registration (On-site only)

Guest registration will be available on-site only for family members of registered attendees. The fee is $125 per guest and includes admission to the Opening Reception and Exhibit Hall only. The guest registration does not include access to scientific sessions. In order to register as a guest, you must be accompanied by a paying scientific registrant. Please go to the guest badge counter (located in the registration area) onsite at the meeting during registration hours. Guests will be issued colored badges different from those of scientific registrants.  

 

 

 

Receipt, Badge, and Event Tickets

A registration receipt, registration badge, and event tickets (if purchased) will be mailed to early registrants in the U.S. to those who register by August 30, 2013. For those registering and/or purchasing tickets after August 30, badges and tickets will be available for pick up on-site.  Badges must be worn at all times while in the Boston Convention & Exhibition Center.  If you forget to wear your badge, you will be asked to purchase a replacement badge.

 


 

Registration Transfers

Meeting registrations cannot be transferred to another person. If the registrant cannot attend the ASHG 2013 Annual Meeting in person for any reason, his/her registration must be cancelled, and the replacement person must register for the meeting separately.

 


 

Registration Cancellation/Refunds

Deadline: September 30, 2013

 

To cancel a meeting registration and receive a refund, registrants must send a written request to the meeting registrar at ashgmeetings@ashg.org by the deadline on September 30, 2013.  Registrants must return all meeting materials (e.g., badge, tickets) before cancellations can be processed. No refunds will be issued for requests received after the cancellation deadline. Please note that all cancellations are subject to a non-refundable processing fee of $75.

 


 

Replacement Badges

A $10 fee will be charged to registrants for each replacement badge requested (i.e., to replace badges that are left at home or in hotel rooms, lost or forgotten, etc.).

 


 

Registration Benefits

The registration fee to attend the ASHG 2013 Annual Meeting includes these benefits:

 

  • Access to 21 Invited Sessions (scientific, education, and social issues presentations)
  • Access to 405 Platform Presentations (abstract-driven oral presentations)
  • Access to the Plenary Platform Session featuring presentations of the top 6 scoring abstracts
  • Access to the Welcome Reception with complimentary hors d’oeuvres and one complimentary drink for scientific registrants
  • Access to the Presidential Address, and the closing invited Distinguished Speakers Symposium
  • Access to the ASHG Awards presentations: William Allan, Curt Stern, Victor McKusick Leadership and Excellence in Human Genetics Education Awards
  • Access to daily Poster Sessions featuring over 3,000 posters
  • Entry into the Exhibit Hall featuring over 200 exhibiting companies displaying the latest products, publications, technology/software, and services in genetics
  • Ability to earn CEU, PACE and CME credits
  • Ability to apply for the Charles J. Epstein Trainee Awards program
  • Ability to apply for the FASEB/MARC Travel Awards
  • Access to the trainee/student programs, including the Trainee-Mentor Luncheon, Career Development and Networking Session, and other workshops targeted to trainees
  • Access to workshops offered through ASHG, exhibitors and affiliate organizations
  • Clinical, Education, Trainee and Social Issues Tracks
  • Access to the on-site ASHG/FASEB Career Center for free career coaching and employment services
  • Opportunities to network with colleagues from around the globe

 

Registrant Search/Find a Colleague

Click here to begin search. Attendees can utilize the search program to check the registration status of fellow colleagues. You can also search by institution. If your colleague is presenting in a platform talk or poster, that information will be displayed in the search results, after you click on the registration number. For privacy reasons, we do not display email addresses or contact information.

 


 

Make a strong case for attending ASHG 2013 in Boston by explicitly connecting your institution's goals, as well as your work and professional development, to the educational opportunities offered by the scientific sessions, workshops, posters, and exhibitors at ASHG 2013. Use the templates below to document the specific return your institution gets from investing in your ASHG experience.

 

Click here for and a sample letter/value of attending worksheet you can give to your department head.

  • Focus on what you will bring back to your home institution (lab, department, university, hospital, etc.)

    • Identify sessions tied to your home institution’s goals as well as sessions related to your work and professional development

    • Identify exhibiting companies and workshops that have importance to your home institution/career development

    • Identify networking and collaboration opportunities

  • Prepare a budget with cost saving strategies: register early, share a room, explore best flight options and daily meal budget, etc.

 

Click here for sample tracking report templates.

  • Document key takeaways from the sessions and workshops you attend, as well as the posters and exhibits you visit

  • Prepare a Conference Report to share highlights with your colleagues and to justify the investment by your institution

 


 

 

Letters of Invitation (for Visa purposes)

Letters of Invitation can only be sent to individuals who have already registered for the ASHG Annual Meeting. After you have registered, you will be given a link (within your confirmation) to generate your letter of invitation. You will need this letter when applying for a visa. All attendees are urged to apply for a visa as soon as possible (do not wait until you receive confirmation of abstract acceptance). Click here to view information on visas and access into the USA for attendees traveling from other countries.

 


 

Request Registration Receipt and Letter of Invitation

To retrieve a copy your registration receipt, please enter the last name and email in your registration. If a match is found, an email will be sent out.

 

Registrant's Last Name:
Registrant's Email:

 


 

National Provider Identifier (NPI) - Why Am I Being Asked for This?

This number is requested in order to assist certain exhibitors in complying with mandatory reporting of transfers of value (e.g. food and beverage, gifts, entertainment, honoraria) under the Physician Payment Sunshine Act. NPIs are issued to licensed healthcare providers. Not all ASHG 2013 attendees will have this number.

 

Under the Physician Payment Sunshine Act (Section 6002 of the Patient Protection and Affordable Care Act), medical device, biologic, and drug companies are required to track all payments and transfers of value (TOV) to U.S. healthcare providers made on or after Jan. 1, 2012.  

 

Exhibitors will use NPI information to comply with federal disclosure mandate.  To assist 2013 ASHG Annual Meeting exhibitors in complying with the federal mandate, ASHG is requesting that attendees supply their NPI number (if applicable) when registering for the meeting. The NPI number will be imbedded in the bar code data on the attendee’s badge—it will NOT be printed on the badge. Exhibitors will download the NPI information by scanning the badge through a lead retrieval system so that they can record and track any reportable transactions.

 

As defined by the Sunshine Act, TOV include, but are not limited to, gifts, food and beverages, entertainment, consulting fees, and honoraria. This means companies will be required to track items handed out at their exhibit booths at meetings and conventions. The National Provider Identifier (NPI) number, a unique identification number assigned to each U.S. healthcare provider, will be used to record and track these transactions. Although you might not know it, if you have received payments from the federal government for services you provided to a patient, you have an NPI number.

 

ASHG Annual Meeting attendees should understand that, although supplying NPI information as part of Annual Meeting registration is voluntary, the reporting of transactions by companies under the Sunshine Act is mandatory. Beginning in 2013, companies must report any payment or TOV with a minimum value of $10/payment or cumulatively $100/year or more to the Department of Health & Human Services (HHS) and publicly disclose the information on their websites.


If an attendee does not know their NPI number, it can be obtained by clicking here

 


 

Registration Fees

Registration fees include admission to all scientific sessions (invited, platform and poster sessions), the Exhibit Hall, the Presidential Address, Plenary Abstract Sessions, Invited Distinguished Speakers Symposium, Exhibitor Educational Workshops and much more! Fees do not include admission to the separate ticketed events. Children under the age of 18 will be admitted (at no cost) if accompanied by a paying scientific registrant.

 

All fees are shown in U.S. dollars.

 

EARLY REGISTRATION

(before August 30)

ADVANCE REGISTRATION

(August 30 through October 15)

ONSITE REGISTRATION

(Onsite in Boston, starting October 22)

ASHG Member1 $400 $500 $600
ASHG Member1 (Student/Trainee*) $175 $275 $300
Non-member $650 $750 $850
Non-member (Student/Trainee*) $375 $475 $525
One-Day Student/Trainee Registration2 $95 $95 $95
Developing Country3 $250 $350 $400

 

1ASHG Member registrants are eligible for the discounted rate if their dues are in good standing (meaning dues are currently paid). To save on meeting registration fees, join ASHG or renew your membership by clicking here

 

*Student/Trainee (Members and Non-members) may register at the discounted rates. Postdoctoral fellows and students working toward a degree in human genetics (or an allied field) qualify for the rate. Trainees will be asked to input certain information to meet the criteria. Trainees who register on-site should bring a student ID card or a letter signed by their department head to certify current status.

 

2NEW for 2013: Students/Trainees (Members and Non-members) may register in this new category at the rate of $95 for a one-day registration pass. You can register in this category for Wednesday, Thursday, Friday or Saturday only. Multiple one-day registrations are not permitted.

 

3Click here for a list of eligible developing countries.

 

Ticketed Events (additional fees apply)

The following ticketed items are available for purchase when you register for the meeting. Tickets for these events will sell quicly therefore we suggest your register well in advance of the early deadline of August 30, 2013.

 

 

EARLY REGISTRATION

 

ADVANCE REGISTRATION

 

ONSITE

REGISTRATION

Human Epigenome Atlas and Epigenomic Profile Analysis Using the Genboree Workbench

Tuesday, 2:00 pm - 3:30 pm

$25 SOLD OUT N/A N/A

Introduction to Integrative Analysis with GenomeSpace

Tuesday, 2:00 pm - 3:30 pm

$25 SOLD OUT N/A N/A

The Drama of DNA: Anticipating the Future with WGS

Tuesday, 7:30 pm - 9:00 pm

$15 SOLD OUT N/A N/A
ASHG Trainee-Mentor Luncheon*

Wednesday, 12:30 pm - 2:00 pm

$25 $25 N/A

High-Throughput Data Analysis and Visualization with Galaxy*

Wednesday, 12:30 pm - 2:00 pm

$25 - SOLD OUT N/A N/A

CANCELLED Navigating Clinical Genomic Resources at NCBI*

Wednesday, 12:30 pm - 2:00 pm

N/A N/A N/A
UCSC Genome Browser Interactive Workshop: Advanced Topics*

Thursday, 12:30 pm - 2:00 pm

$25 - SOLD OUT N/A N/A
Diagnostic Challenges: Review and Discussion of Unique Cases (Rare and Unknown Cases)*
Thursday, 12:30 pm - 2:00 pm
$25 $25 N/A
ASHG Publications Workshop*
Friday, 12:30 pm - 2:00 pm
$25 - SOLD OUT $25 N/A
Ensembl Highlights Workshop: Intermediate/Advanced User*
Friday, 12:30 pm - 2:00 pm
$25 $25 N/A
Introduction to NGS Visualization with the Integrative Genomic Viewer*
Friday, 12:30 pm - 2:00 pm
$25 - SOLD OUT N/A N/A
ASHG Trainee Networking Session
Friday, 6:30 pm - 8:00 pm
$25 - SOLD OUT $25 N/A
*Lunch Included      
 

Additional Fees for CME/CEU/PACE Accreditation

       
CME Credits (from ACCME) $45 $45 $45
CEU Credits for Genetic Counselors (from NSGC) $35 $35 $35
CEU Credits for Clinical and Molecular Laboratory Directors (PACE) $35 $35 $35
 

Contact Meeting Management

 

The American Society of Human Genetics, Incorporated | 9650 Rockville Pike, Bethesda, Maryland 20814
society@ashg.org • 1-866-HUM-GENE • (301) 634-7300
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