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General

 
  About the ASHG 2013 Meeting
  Location and Venue
  Accreditation/CME/CEU Credits
  Assistance for Attendees
  Attire/Dress Code
  Camera, Cell Phone, and Video Recording Devices Policy
  Career Resources
  Certificate of Attendance
  Child Care
  Internet Access
  Letters of Invitation
  Safety and First Aid
  Social Media Guidelines
   
   

 

 

 

 

About the ASHG 2013 Meeting

 

The 63rd Annual Meeting of the American Society of Human Genetics will be held at the Boston Convention & Exhibition Center (BCEC) in Boston, Massachusetts from Tuesday, October 22 through Saturday, October 26, 2013.

 

View the 2013 Annual Meeting Schedule

Please continue to check the Web site for updates.

 

Registration is required for admittance to all invited scientific sessions, platform sessions, exhibits, posters, award presentations and other meeting events (unless otherwise indicated) in the program schedule. The official language of the Annual Meeting is English.

 

The ASHG Annual Meeting is the largest human genetics meeting and exposition in the world. This year’s meeting is expected to attract over 6,500 scientific attendees, plus nearly 200 exhibiting companies. ASHG members and leading scientists from around the world are selected to present their research findings at invited, platform, and poster sessions. Abstracts of work submitted for presentation at the Annual Meeting are published online. ASHG's Annual Meeting also features a trade show floor that offers attendees the opportunity to view state-of-the-art medical and laboratory equipment, products, services, and computer software designed to enhance human genetics research, teaching, and consultation.

 

The Annual Meeting begins on Tuesday, October 22 at 5:00 pm with the presidential address by Jeffrey C. Murray, University of Iowa. The address will be immediately followed by the plenary platform session, comprised of 6 of the highest scoring submitted abstracts.  The scientific program for the next four days will include 21 invited scientific sessions, and 45 platform sessions.  The plenary session and platform presentation sessions will comprise more than 400 presentations drawn from submitted abstracts. Thousands of posters will also be on display. 

 

In addition, we will present the ASHG Annual Awards on Friday and Saturday. The meeting will close with an invited Distinguished Speakers Symposium, jointly organized by Andrew G. Clark, 2013 Program Chair and Jeff Murray, 2013 President.

 

Get to know the 2013 ASHG Program Committee

 

The theme for this year’s meeting is to jointly celebrate milestones in genetics with the 65th anniversary of ASHG, the 60th anniversary of the discovery of the double helix and the 10th anniversary of the completion of the Human Genome Project. Each scientific registrant’s badge holds either a discovery or a name associated with a discovery. If you find your match, go to ASHG Central during the Opening Reception to enter your name into a drawing for a free iPad mini. We will give away total of 10 iPads (one to each person in five matching teams). Announcement of the winners will be made during the ASHG Business Meeting on Friday. Yes, you must be present to win!

 

Note: Boston has two convention centers, remember to go to the BCEC, not the Hynes.


 

About Boston, MA

 

All scientific sessions, exhibits, posters, and offices will be located at (unless otherwise indicated on the schedule):

 

Boston Convention & Exhibition Center (BCEC)

415 Summer Street, Boston, MA 02210

Telephone: 617-954-2000

Floor Plans

Mobile App download

www.massconvention.com

The headquarter hotel is:

 

The Westin Boston Waterfront Hotel

425 Summer Street, Boston, MA 02210

Telephone: 617-532-4600

Floor Plans

www.westin.com/bostonwaterfront

 

Hotel Shuttle Bus Routes

Click here for Shuttle bus routes. ASHG will provide service from hotels in the official block, except for the Westin Boston Waterfront Hotel, the Renaissance Waterfront Hotel and the Sepaort Hotel. If you need special assistance, such as a wheelchair lift, please contact the ASHG Management Office at least 24 hours in advance at ashgmeetings@ashg.org.

 

October Weather in Boston: 61°F average high; 47°F average low; 3.8” rain fall/precipitation.

 

Currency: U.S. dollar, credit cards, and travelers checks are widely accepted. Click here for a currency converter.

 

Taxes: Sales Tax=7.0%; Accommodations Tax=14.45%. The accommodation tax includes state tax (5.7%), city tax (6.0%) and convention center funding tax of 2.75%.

 

Time Zone: U.S. Eastern Daylight Time (EDT) is 5 hours behind Greenwich Mean Time (GMT-5)

 

City Information: Learn more about Boston and what you can do while you are in town by visiting the Boston customized ASHG Micro Web site.


 

Did you know?

Boston has played an innovative and central role in history over the years. It has made significant advances in everything from science and engineering to culture and society. Below are just a few of the Boston U.S. firsts:

 

  • 1634 - First public park: Boston Common
  • 1636 - First college: Harvard University
  • 1653 - First public library
  • 1714 - First American restaurant: Union Oyster House, still in operation
  • 1716 - First lighthouse: Boston Light, still in operation
  • 1780 - First State Constitution
  • 1876 - First telephone: Alexander Graham Bell
  • 1877 - First woman in the United State to earn a PhD, Helen Magill White
  • 1897 - First subway: Metro Boston Transportation Authority, the "T",
  • 1897 - First U.S. Marathon: Boston Marathon
  • 1903 - First World Series game: Boston Americans 3, Pittsburgh Pirates 7
  • 1928 - First computer, MIT
  • 1947 - First microwave oven, Percy Spencer
  • 1954 - First Kidney Transplant, Peter Bent, Brigham Hospital
  • 1964 - First nuclear powered surface vessel, USS Long Beach, launched at Quincy
  • 1972 - First TV show with closed captioning for the deaf
  • 2006 - First inutero operation, Children's Hospital in Boston
  • 2011 - First full face transplant in the U.S.

 


 

Accreditation/Certification Credits (CME/CEU)

CME and CEU credits may be reported by each attendee at the conclusion of the meeting via ASHG’s computerized self-reporting system. To apply for credits, please check the appropriate box on the registration form. A separate, non-refundable fee is required. For further details on who should apply and learning objectives, click here.

 

Financial Disclosures
In accordance with the Accreditation Council for Continuing Medical Education and the policy of the American Society of Human Genetics, before their presentations, all faculty, speakers and moderators must disclose the existence of any financial interest and/or other relationship(s) they might have with the manufacturer(s) or provider(s) of any commercial product(s) or service(s) to be discussed during their presentation: receiving a salary, royalty, intellectual property rights, consulting fee, honoraria, ownership interest (e.g., stocks, stock options or other ownership interest, excluding diversified mutual funds), or other financial benefit. Financial benefits are usually associated with roles such as employment, management position, independent contractor (including contracted research), consulting, speaking and teaching, membership on advisory committees or review panels, board membership, and other activities for which remuneration is received or expected.  Disclosures will be included in the on-site Program Guide and in speakers slide presentation.

 


 

Assistance for Attendees with Special Needs

ASHG is committed to assisting attendees with special needs. We urge individuals requiring assistance to contact us in advance of the meeting by sending an email to ashgmeetings@ashg.org with your specific request.

 

If you have difficulty in walking long distances, you may want to consider renting a scooter from Scoot Around. Visit their Web site at www.scootaround.com for more details or call 1-888-441-7575.

 


 

Attire/Dress Code

Attire is business casual. Wear comfortable shoes and dress in layers.

 


 

Camera, Mobile Phone and Video Recording Policies

Attendees are strictly prohibited from using cameras and all other recording devices in all meeting session rooms, on the Exhibit Hall floor, and in all poster/oral presentations. This means that attendees are not permitted to take pictures of speaker slides or posters. Attendees violating this policy may be asked to leave the room. Please check the appropriate box on the registration form indicating that you agree to adhere to this policy.

 

Mobile Phone Usage will vary depending on the type of device you use, your local mobile service provider and plan, and the system upon which your phone operates. If you are an international attendee, we suggest you contact your mobile service provider to learn about its international roaming coverage services and to determine if your phone is compatible with U.S. networks and frequencies. You may wish to purchase an international calling card for use while you are in Boston. A low cost way to stay in touch with your family while traveling is to signup for a Skype account.

 

Attendees are asked to be respectful of their colleagues by turning off all mobile devices before entering meeting rooms. Thank you for your cooperation.

 

See section below on Internet access inside the Boston Convention & Exhibition Center.

 


 

Career Resources and Employment Opportunities

Career resources and employment opportunities will be offered in partnership with the Federation of American Societies for Experimental Biology (FASEB). A career center will also be open in the Exhibit Hall during exhibit hours. Coaches will be available to give attendees career guidance, provide interview tips, and critique resumes or CVs.

Further details are now availablle on the ASHG/FASEB Career Center page.

For a list of career resources available on the ASHG Web site, click here.

 


 

Certificate of Attendance

Attendees may pick up a certificate of attendance at the information counter located in the registration area of the Boston Convention & Exhibition Center.

 


 

Child Care/Family Room

Formal child care services will not be provided at the meeting. Attendees should make arrangements directly with the hotel where they have reserved a room prior to arriving in Boston for the meeting. ASHG assumes no responsibility with respect to these services and accepts no liabilities related to the services provided.

 

A Family/Nursing Mothers Room will be located in the Boston Convention & Exhibition Center to give parents and children a place to relax during the meeting. The room will be equipped with comfortable furniture and separate private areas for nursing mothers. Attendees are not permitted to utilize this room for babysitting services.

 


 

Internet Access

Free wireless internet access will be available in public areas and the scientific session rooms of the Boston Convention & Exhibition Center. Use the following instructions to access the Wi-Fi:

 

  • Go to settings on your mobile device
  • Select the Wi-Fi option
  • Click BCEC Wireless Network

 

Attendees who experience difficulty maintaining a connection or finding a significant signal should turn off the Wi-Fi on their smartphones and use their data plan through the Convention Center Distributed Antennae System (DAS). Technical support will not be provided at the meeting. Remember to consider the security implications of using the wireless network, and protect your laptop or mobile device accordingly. Contact the technology services department at 617-954-3000.

 

The Cyber Café, sponsored by Genzyme, is located in the North Lobby and is open during registration hours. Attendees are asked to limit their time to 15 minutes per visit.

 


 

Letters of Invitation (for visa purposes)

Customized Letters of Invitation can only be issued to confirmed registrants, defined as those who have paid the meeting registration fees. After you have registered, within your confirmation you will find a Web page link that automatically generates your customized letter of invitation. For security purposes, letters of invitation cannot be sent if you have not registered for the ASHG 2013 Annual Meeting. If you have questions, please e-mail them to: ashgmeetings@ashg.org.

 


 

Safety and First Aid

If an emergency should occur while at the Boston Convention and Exhibition Center (BCEC), proceed directly to the nearest house phone, located throughout the facility and located in most meeting rooms, and dial 2222 for security. You will be connected directly to the 24-hour manned security department at the BCEC. From your cell phone, dial 617-954-2222 which will connect you directly to security. A permanent First Aid room is located near the North Lobby. A first aid administrator will be on duty during key hours.

 

Click here to view the 10-minute safety and evacuation instructions video prepared by the BCEC.

 

Safety Tips: Walk “smart” when you leave the Convention Center:

 

  • Know your destination and the best way to reach it.
  • Travel along sidewalks in lighted areas at night, and don’t walk alone.
  • Remove your meeting badge outside the Convention Center.
  • Establish a “buddy” system with another meeting attendee.
  • Share schedules and check up on each other periodically.
  • Build your awareness of unknown surroundings by reviewing local information.
  • Laptop computers are attractive, easy targets for thieves. Be sure your laptop is in a secure place.
  • Jackets with pockets provide a convenient alternative to reduce the chance for lost or stolen handbags.

 

Our first priority is safety. The best way to stay safe is to be aware of your surroundings and to avoid situations where you feel uncomfortable.

 


 

Social Media Guidelines

While we encourage the use of social media before, during, and after the ASHG Annual Meeting as a means to share information and network with others who are attending the meeting, we remind you to adhere to ASHG’s social media guidelines, including the following:

Do:

 

  • Follow ASHG on Twitter (@GeneticsSociety) and use the #ASHG2013 meeting hashtag to follow the latest updates and join in the conversation about the ASHG 2013 Annual Meeting.
  • Follow ASHG on Facebook at: facebook.com/GeneticsSociety.
  • Join the ASHG Trainee Forum on Facbook by clicking here. This forum is for trainee members only.
  • Blog or tweet about what you are hearing and learning at the Annual Meeting, but refrain from sharing when the speaker explicitly requests you do so. Talks are tweetable and shareable by default, but speakers can ask that specific details or slides are not shared.
  • Converse and network with other attendees before, during, and after the conference.
  • Provide feedback to ASHG staff and the Program Committee – we encourage attendees to post/discuss topics of interest and ideas for future annual meetings.
  • Communicate with respect and consideration for others, and keep criticism constructive.

 

Don't:

 

  • The use of photographic, video, or other type of recording devices is strictly prohibited in all oral sessions (i.e., platform, plenary, invited, etc.) and poster sessions at the ASHG Annual Meeting. Therefore, it is also strictly prohibited to post photos/images or video recordings from these sessions on any type of online site, including social media platforms, blogs, personal Web pages, etc.
  • Capture, transmit, or re-distribute data presented at the ASHG Annual Meeting – this may preclude subsequent publication of the data in a scientific journal. Please be respectful of journal embargo policies and do not jeopardize the work of your colleagues!
  • Engage in rudeness, slander, or personal attacks.

 

Individuals who join and/or participate in ASHG’s social media/online networking are expected to:

  • Maintain a courteous and respectful demeanor in their comments and posts
  • Contribute value and expertise
  • Represent themselves and their organizations in a truthful and professional manner
  • Recognize that participants in social media discussions include genetics and non-genetics professionals, patients, policymakers, members of the media, and the general public

Derogatory, demeaning, inflammatory, offensive, disrespectful, hateful, sales-oriented, or otherwise inappropriate comments will not be tolerated. Individuals should not post copyrighted or trademarked material or material protected by other intellectual property rights. Individuals should not use ASHG’s social media/online networking platforms to comment on medical, legal, or litigious matters. The views and opinions posted on ASHG’s social media do not necessarily reflect the views, opinions, or policies of ASHG, its Board, staff, or membership. ASHG reserves the right to remove comments it deems, in its sole discretion, to be inappropriate.

 


 

 

Twitter

 

Follow ASHG on Twitter (@GeneticsSociety), and use the #ASHG2013 meeting hashtag to follow the latest updates and join in the conversation about the ASHG 2013 Annual Meeting.

 

For general Society news and announcements, use the #ASHG hashtag.

Facebook

 

Like ASHG on Facebook. Become a fan of ASHG’s Facebook page to stay up-to-date on the latest news and announcements from the Society, as well as related updates on new advances in genetics research, grants/funding resources, meetings and events of interest, and professional development/training opportunities in the field.

 

Join the ASHG Trainee Forum is for recent ASHG trainee (undergraduate and graduate students, post-docs, etc) members only.  Persons requesting to join will be screened through the ASHG membership database and may be rejected if 1) they have a membership status other than undergraduate or trainee, 2) they cannot be found, or 3) they are not a recent member (defined as current or previous calendar year).  ASHG also reserves the right to periodically review the list of ASHG Trainee Forum members and remove those who are no longer recent ASHG trainee members as determined by the screening process described above. 

 

All posts submitted to this group will be moderated by group administrators prior to approval.   Posts that are in conflict with ASHG’s social media guidelines, or are deemed spam, will be rejected.  Group members who repeatedly violate ASHG social media guidelines will be removed from the group without prior notification.

LinkedIn

 

Join ASHG’s LinkedIn group to gain access to the job announcements posting board for current position openings in genetics-related careers, develop new connections in the field and network with your colleagues, and keep up with the latest industry and research news.

YouTube

 

Subscribe to ASHG’s YouTube channel to view webcast recordings of selected ASHG Annual Meeting sessions, and educational videos about careers in human genetics, teaching genetics, family health history, and more.

Vimeo

 

Subscribe to ASHG’s Vimeo channel to view full-length webcast recordings of selected ASHG Annual Meeting sessions, and more.

 

 

Contact Meeting Management

 

The American Society of Human Genetics, Incorporated | 9650 Rockville Pike, Bethesda, Maryland 20814
society@ashg.org 1-866-HUM-GENE (301) 634-7300
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