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Ancillary Events

 
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ASHG 2013 Ancillary Event Fees

 

 

Educational Events Requested at the Headquarter Hotel

(Westin Boston Waterfront Hotel)

 

ASHG does not charge a fee for educational/ancillary events held at the headquarter hotel. However, after room assignment, there will be costs from the hotel which may include a room rental fee. It is up to you as the organizer to negotiate rental fees with the hotel. The hotel will also charge for audio visual equipment, catering, and labor. You will be asked by the hotel to sign a contract. Please read the contract carefully before signing.

 


 

Educational Events Requested at the BCEC (limited availability)

 

Educational events are defined as events that include formal presentations, speakers, equipment demonstrations, and/or procedural instruction. Meeting space in the convention center on peak days during the breakfast and lunch periods is very limited.  Therefore, ASHG will charge a fee of $5000 for educational events requested at the convention center during the 12:30pm-2:30pm time slot, Wednesday, October 23 through Friday, October 25.  Assignment of time slots and room locations will be based on a point system.

 

The $5000 fee includes:

 

  • Convention Center room rental
  • Room set of theater style*
  • Head table for 3, lectern, screen, data projector, and lectern microphone. Additional audio visual needs will be at a cost to the organizer
  • A complimentary ancillary event link from the schedule of events

     

*Room set change requests will be considered on a case by case basis. Available rooms cannot accommodate more than 200 attendees in a theater style setting.

 

The fee does not include: food and beverage, signage, labor or additional audio visual requirements.

 

Fees are non-refundable after July 5, 2013. If an event is cancelled on or prior to July 5, the full amount will be refunded, minus a $150 administrative charge.

 


 

Alumni Receptions, Committee Meetings, Business Meetings Requested at the Headquarter Hotel or the Convention Center

 

ASHG does not charge a fee for receptions, committee meetings, business meetings, etc., held at the headquarter hotel or the Convention Center. However, after room assignment has been made, the hotel may charge a fee for room rental. The hotel and convention center will also charge for audio visual equipment, catering, and labor. You will be asked by the hotel to sign a contract. Please read the contract carefully before signing.

 

Disclaimer: ASHG accepts no financial responsibility for ancillary/educational events. ASHG does not provide signage or advertising for educational or ancillary events held at the Convention Center or headquarter hotel. Please refer to the rules and guidelines for further details.

 

 

Contact Meeting Management

 

The American Society of Human Genetics, Incorporated | 9650 Rockville Pike, Bethesda, Maryland 20814
society@ashg.org 1-866-HUM-GENE (301) 634-7300
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