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Current Exhibitors


Exhibitor Contract Login

Enter your information to view your booth space assignment, make payments, print receipts, register booth staff, register one complimentary scientific attendee, and enter company description and product categories.


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Manage Meeting Activities & Reserve Housing



Market My Booth



Plan My Events/Meetings


  • Exhibitor Theater (New for 2013!) - Your company can give a 45 minute presentation just steps away from exhibits. Each presentation takes place during the busiest unopposed hours each day, and slots are limited. For more information and availability, click here. Contact Carrie Morin for additional information and to reserve your spot.


Ship My Booth & Quick Show Facts


Warehouse shipping address:
Exhibiting Company Name
Booth #__________
C/O Freeman
25 Doherty Ave
Avon, MA 02322


Freeman will accept crated, boxed or skidded materials beginning Monday, September 23 at the above address. Materials arriving after Tuesday, October 15 will be received at the warehouse with an additional after deadline charge.

PLEASE NOTE: The warehouse will be closed on Monday, October 14, 2013 in observance of Columbus Day. Shipments will not be accepted on this date.


Click here for a PDF of Quick Facts from Freeman, ASHG's official General Services Contractor.


Other Important Information




Exhibitor Alerts


Please be aware of unofficial contractors attempting to sell to ASHG exhibitors!


Last year, Convention Housing Services based in Henderson, Nevada, is contacting ASHG exhibitors offering discounted hotel reservations during the ASHG Annual Meeting. Please be advised that the only company authorized to arrange hotel reservations is On-Peak, via ASHG’s Annual Meeting website. We strongly discourage any exhibitor conducting business with this company, as there have been numerous fraudulent reports.


Click here to for more hotel information and to make your reservations within ASHG’s official block.


ASHG exhibitors should be aware of any external vendors contacting them regarding an "Expo Guide" for the 2012 Annual Meeting. Many of you may be familiar with this exhibits scam, but please be on the look out for anyone soliciting for a free entry in an Expo Guide.


Expo Guide is an international organization based in Mexico that deceives people into signing up to their online expo directory at before sending them an extortionate bill. For more information, including sample letters, click here.


Please contact ASHG if you are unsure of the origin of any email regarding the 2013 Annual Meeting. Official vendors will have their contact information and official forms in the Service Kit, available in June.



ASHG 2013 Important Dates and Deadlines


March 4, 2013   Exhibit Prospectus and Floor Plan available online
March 14, 2013   Booth Application opens for Space Assignment
April 5, 2013   Booth Applications assigned in date received order
April 18, 2013   Booth space confirmations e-mailed
May 22, 2013   Deadline for Ancillary Function application forms for priority assignment
June 14, 2013    Exhibitor Service Manual available (online only)
June 21, 2013   Booth cancellation deadline – no refunds will be given after this date
July 19, 2013   Deadline to submit:
  • 50 word company description and product categories for inclusion in the Program Guide and meeting Web site;
  • Program Guide advertisement artwork
July 26, 2013   Deadline to submit:
  • Program Guide advertisement reservations
  • Program Guide advertisement artwork
August 9, 2013   Deadline for group housing reservations. Penalties apply to cancellations after this date.
September 5, 2013   Deadline to make housing reservations in official ASHG hotel block.
September 27, 2013   Deadline to:
  • Request pre-registration mailing list;      
  • Submit island booth diagrams for approval;
  • Register Exhibitor Appointed Contractors (EACs) and submit EAC insurance.
October 11, 2013   Deadline to:
  • Register Exhibit Booth staff;      
  • Submit Booth Promotions and Giveaways.
October 15, 2013   Deadline to ship to Advanced Warehouse - last day warehouse will accept freight before shipments go direct to show site.

Warehouse shipping address:
Exhibiting Company Name
Booth #__________
C/O Freeman
25 Doherty Ave
Avon, MA 02322

October 21, 2013   Exhibitor Installation | 12:00 pm - 5:00 pm
October 22, 2013   Exhibit registration and installation | 8:00 am – 5:00 pm
October 23, 2013   Exhibit registration | 8:30 am – 4:30 pm
    Exhibit Hall Open | 10:00 am – 6:00 pm
October 24, 2013   Exhibit registration | 8:30 am – 4:30 pm
    Exhibit Hall Open | 10:00 am – 4:30 pm
October 25, 2013   Exhibit registration | 8:30 am – 4:30 pm
    Exhibit Hall Open | 10:00 am – 2:30 pm
    Exhibit dismantling | 2:30 pm – 9:00 pm
October 26, 2013   Freight Pick-up | 8:00 am – 11:00 am
Meeting Dates   Tuesday, October 22  – Saturday, October 26





  Tuesday, October 22 – Saturday, October 26


Monday, October 21: Installation of Exhibits

12:00 pm - 5:00 pm

*Tuesday, October 22: Installation of Exhibits

8:00 am - 5:00 pm

Wednesday, October 23: 10:00 am – 6:00 pm
Thursday, October 24: 10:00 am – 4:30 pm
Friday, October 25: 10:00 am – 2:30 pm
Friday, October 25: 2:30 pm - 9:00 pm

Dismantling of Exhibits

Saturday, October 26 8:00 am - 11:00 am

Freight Pick-Up



  Freeman - General Services Contractor
  Freeman A/V - Audiovisual Rentals and Services
  OnPeak - Housing Bureau
  CDS - Lead Retrieval


  International Association of Exhibitions and Events (IAEE)
  EXHIBITOR Magazine
  Center for Exhibition Industry Research (CEIR)

Contact Meeting Management


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