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2013 ASHG Exhibit FAQs




What are show dates and times? 

Exhibits will open on Wednesday October 23 and close on Friday, October 25.


How much does a booth cost?

$3,400 per 10’ x 10’ Prime space
$3,200 per 10’ x 10’ Corner space
$3,100 per 10’ x 10’ Inline space
$2,200 per 10’ x 10’ Non-Profit/Advocacy Organization


View the floor plan here.


What comes with my booth?

  • Company name, fax/telephone, e-mail and URL address, and exhibit description printed in the Program Book (distributed to all meeting attendees) and on the ASHG Web site;

  • One copy of the meeting Program Guide for each 10' x 10' space rented;

  • Exclusive opportunity to host workshops for meeting attendees during specified times throughout the ASHG Annual Meeting;

  • Exclusive opportunity to purchase the meeting pre-registrant list (approximately 5000 names) and the complete list of all registrants after the meeting (approximately 6300 names);

  • Exhibitor registration for up to six (6) company representatives for each 10' x 10' space rented;

  • Two complimentary full meeting registrations for each exhibiting company;

  • Complimentary badges for guests of exhibitors for admission to show floor (up to six passes per 10' x 10' booth; passes good for one day only);

  • Exclusive opportunity to rent exhibitor suites in the convention center for private meeting space with clients or exhibitor business meetings;

  • Identification sign for company name: 7" x 44" (name will appear exactly as entered on contract).

  • 8-foot high back drape and side rails 36 inches high in show colors for each 10' x 10' booth;

  • Aisle carpeting in show colors;

  • Exhibit floor perimeter security when exhibits are closed; and

  • Complimentary booth cleaning the night before the show.

How many badges are included with the booth?

Each 10' x 10' booth receives six exhibitor badges. So, a 10x20 would receive 12 exhibitor badges.


How many badges gain access to scientific sessions?

Exhibitor badges do not allow access to scientific sessions. Each company receives two complimentary full meeting registrations.


How much are additional badges?

Additional exhibitor badges are $200 each. Additional meeting registrations vary in price, depending on member status. The pricing structure can be found here.


How do I register for badges?

You will log into your contract with the password you set up when you registered for your booth. Choose “Booth Staff” on the left hand side to enter your personnel.


Is there an Exhibit Hall only pass?

Exhibitors have access to Exhibit Hall guest passes for customers to use. Each 10' x 10' booth receives six one-day passes.


Where is the Service Kit?

Freeman emails a link to the service kit and it will be available in June 2013.


What is the shipping address?

Please see the shipping section in the service kit, available in June 2013.




Show Details



  Tuesday, October 22 – Saturday, October 26


Monday, October 21: Installation of Exhibits

12:00 pm - 5:00 pm

*Tuesday, October 22: Installation of Exhibits

8:00 am - 5:00 pm

Wednesday, October 23: 10:00 am – 6:00 pm
Thursday, October 24: 10:00 am – 4:30 pm
Friday, October 25: 10:00 am – 2:30 pm
Friday, October 25: 2:30 pm - 9:00 pm

Dismantling of Exhibits

Saturday, October 26 8:00 am - 11:00 am

Freight Pick-Up




  Interactive Floor Plan

Floor Plan PDF
Boston Convention and Exhibition Center, Boston, MA



  $3,400 per 10’ x 10’ Prime space
  $3,200 per 10’ x 10’ Corner space
  $3,100 per 10’ x 10’ Inline space
  $2,200 per 10’ x 10’ Non-Profit/Advocacy Organization
  Island Booth Fees
  $13,600 for 20’x20’
  $20,400 for 20’x30’
  $27,200 for 20’x40’

$34,000 for 20’x50’



  ASHG will accept applications online with credit card payment only beginning March 14 on this site. Advance deposit of $2,000 per 10’ x 10’ booth is required.




Contact Meeting Management


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