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 General

 
  About the ASHG 2012 Meeting
  Location and Venue
  Accreditation/CME/CEU Credits
  Assistance for Attendees
  Attire/Dress Code
  Camera, Cell Phone, and Video Recording Devices Policy
  Career Resources
  Certificate of Attendance
  Child Care
  Internet Access
  Letters of Invitation
  Reservations Tonight!
  Safety and First Aid
  Social Media Guidelines
  US General Election - Vote Early!
   
   
 

General Information

 

 

About the ASHG 2012 Meeting

The 62nd Annual Meeting of the American Society of Human Genetics will be held at the Moscone Center in San Francisco, California from Tuesday, November 6 through Saturday, November 10, 2012. Registration is required for admittance to all scientific sessions, exhibits, posters, and other meeting events (unless otherwise indicated). The official language of the 62nd ASHG Annual Meeting is English.

 

The ASHG Annual Meeting is the largest human genetics meeting and exposition in the world. This year’s meeting is expected to attract over 6,000 scientific attendees, plus nearly 200 exhibiting companies. ASHG members and leading scientists from around the world are selected to present their research findings at invited, platform, and poster sessions. Abstracts of work submitted for presentation at the Annual Meeting are published online. ASHG's Annual Meeting also features a trade show floor that offers attendees the opportunity to view state-of-the-art medical and laboratory equipment, products, services, and computer software designed to enhance human genetics research, teaching, and consultation.

 

The 2012 Annual Meeting will begin on Tuesday, November 6 at 4:00 pm with the presidential address by Mary-Claire King, entitled “The Scientist as a Citizen of the World.”  The scientific program for the next four days will include a plenary session, 24 invited scientific sessions, and 45 platform presentation sessions.  The plenary session and platform presentation sessions will comprise more than 400 presentations drawn from submitted abstracts. Thousands of posters will also be on display.  In addition, we will present the ASHG Annual Awards, the Gruber Prize, and a Presidential Symposium on “The Scientist as a Citizen of the World.”  The meeting will conclude on Saturday, November 10 with a closing symposium starting at 12:00 pm on “Human Genetics 2012 and Beyond: Present Progress and Future Frontiers” The  2012 Meeting schedule is now available. Please continue to check the 2012 Annual Meeting Web site for updates.

 

 


 

About the Location and Venue/Visitor Information

 

All scientific sessions, exhibits, posters, and offices will be located at:

Moscone Center, 747 Howard Street, San Francisco, CA 94103; Telephone: 415-974-4000
Web: www.moscone.com
BART (Metro) Station: Powell Street Station (click here for directions from this station)

The headquarter hotel is:

The San Francisco Marriott Marquis Hotel
55 Fourth Street, San Francisco, CA 94103; Telephone: 415-896-1600
Web: www.marriott.com/sfodt

To make your hotel reservations at the headquarter hotel or one of the other official hotels in the ASHG block, click here. Attendees are urged to make hotel reservations early.

 

November Weather in San Francisco: Average high is 64ºF and average low is 51ºF; average rain fall is 3 inches. The golden rule when packing for a trip to San Francisco is to bring layers! Fog can roll in at any time, and areas near the water can feel cool.

 

Currency: U.S. dollar, credit cards, and travelers checks are widely accepted. Click here for a currency converter.

 

Taxes: In San Francisco, there is an 9.5% sales tax. San Francisco also has taxes that are applied to your hotel rate per night as follows: 15% occupancy tax, 1.5% tourism fee and $0.25 commerce fee.

 

Time Zone: U.S. Pacific Standard Time (PST) is 8 hours behind Greenwich Mean Time (GMT-8)

 

San Francisco City Information:

 

 

The San Francisco Travel Visitor Information Center is located at 900 Market Street, San Francisco, CA 94102. Tel: 415-391-2000 or e-mail: vic1@sanfrancisco.travel.  

 

Did you know?

 

  • Geographically speaking, San Francisco is built on 43 hills on 47 square miles surrounded on 3 sides by water
  • 415 is the city’s telephone area code
  • The city’s population is 805,235
  • The total population for the Bay area is 7.1 million
  • The Golden Gate Bridge celebrates its 75th Anniversary on May 27, 2012

 

 

 


 

Accreditation/Certification Credits (CME/CEU)

CME and CEU credits may be reported by each attendee at the conclusion of the meeting via ASHG’s computerized self-reporting system. To apply for credits, please check the appropriate box on the registration form. A separate, non-refundable fee is required. For further details on who should apply and learning objectives, click here.

 

Financial Disclosures
In accordance with the Accreditation Council for Continuing Medical Education and the policy of the American Society of Human Genetics, before their presentations, all faculty, speakers and moderators must disclose the existence of any financial interest and/or other relationship(s) they might have with the manufacturer(s) or provider(s) of any commercial product(s) or service(s) to be discussed during their presentation: receiving a salary, royalty, intellectual property rights, consulting fee, honoraria, ownership interest (e.g., stocks, stock options or other ownership interest, excluding diversified mutual funds), or other financial benefit. Financial benefits are usually associated with roles such as employment, management position, independent contractor (including contracted research), consulting, speaking and teaching, membership on advisory committees or review panels, board membership, and other activities for which remuneration is received or expected.  Disclosures will be included in the on-site Program Guide and in speakers slide presentation.

 


 

Assistance for Attendees with Special Needs

ASHG is committed to assisting attendees with special needs. We urge individuals requiring assistance to contact us in advance of the meeting by sending an e-mail to ashgmeetings@ashg.org with your specific request.

 

If you have difficulty in walking long distances, you may want to consider renting a scooter from Scoot Around. Visit their Web site at www.scootaround.com for more details or call 1-888-441-7575.

 

Before you travel, we suggest you download the “Access San Francisco” guide. You can also visit http://www.accessnca.com/ for further information.

 


 

Attire/Dress Code

Attire is business casual. Wear comfortable shoes and dress in layers.

 


 

Camera, Cell Phone and Video Recording Policies

Attendees are strictly prohibited from using cameras and all other recording devices in all meeting session rooms, on the Exhibit Hall floor, and in all poster/oral presentations. This means that attendees are not permitted to take pictures of speaker slides or posters. Attendees violating this policy may be asked to leave the room. Please check the appropriate box on the registration form indicating that you agree to adhere to this policy.

 

Cell Phone/Mobile Phone Usage will vary depending on the type of device you use, your local mobile service provider and plan, and the system upon which your phone operates. We suggest you contact your mobile service provider to learn about its international roaming coverage services and to determine if your phone is compatible with U.S. networks and frequencies. You may wish to purchase an international calling card for use while you are in San Francisco. A low cost way to stay in touch with your family while traveling is to sign-up for a Skype account!

 

Attendees are asked to be respectful of their colleagues by turning off all cell phones and PDA devices before entering meeting rooms. Thank you for your cooperation.

 

See section below on Internet access inside the convention center.

 


 

Career Resources and Employment Opportunities

Career resources and employment opportunities will be offered in partnership with the Federation of American Societies for Experimental Biology (FASEB). A career center will also be open in the Exhibit Hall during exhibit hours, in booth #1700. Coaches will be available to give attendees career guidance, provide interview tips, and critique resumes or CVs. Click here for further details.

 

Stop by booth 1702 in the Exhibit Hall to sign up for resume critiquing and career counseling. Click here for details.

 


 

Certificate of Attendance

Attendees may pick up a certificate of attendance at the information counter located in the registration area of the Moscone Center.

 


 

Child Care/ Family Room

Formal child care services will not be provided at the meeting. Attendees should make arrangements directly with the hotel where they have reserved a room prior to arriving in San Francisco for the meeting. You may also wish to contact the following babysitting services directly:

Bay Area Child Care Agency: http://www.abcbayareachildcare.com
Bay Area 2nd Mom, Inc.: www.2ndmom.com
American Child Care, Inc.: http://www.americanchildcare.com

Disclaimer: ASHG assumes no responsibility with respect to these services and accepts no liabilities related to the services provided.

 

A Family Room will be located in the Convention Center to give parents and children a place to relax during the meeting. The room will be equipped with comfortable furniture and separate private areas for nursing mothers. Attendees are not permitted to utilize this room for babysitting services.

 


 

Internet Access

Free wireless Internet access will be available in public areas of the Convention Center. Access will be available in limited common areas, but will not be available inside the Exhibit Hall or meeting rooms.

 


 

Letters of Invitation (for visa purposes)

Customized Letters of Invitation can only be issued to confirmed registrants, defined as those who have paid the meeting registration fees. After you have registered, within your confirmation you will find a Web page link that automatically generates your customized letter of invitation. For security purposes, letters of invitation cannot be sent if you have not registered for the ASHG 2012 Annual Meeting. If you have questions, please e-mail them to: ashgmeetings@ashg.org.

 


 

Reservations Tonight!

Not sure where to dine in San Francisco? Contact Reservations Tonight at www.reservationstonight.com or call them toll free in the US at 800-392-DINE (3463). Outside the US call 707-795-4885. Whether your party is for 2 or 200, Reservations Tonight saves you time and trouble. Special services include: Restaurant Reservations, Party Arrangements, and Business Entertaining Assistance. On-site assistance will be available in the Registration area of the North Lobby as follows:

 

Wednesday

10:00 am-5:00pm

Thursday

10:00 am-5:00pm

Friday

10:00 am-5:00pm

 


 

Safety and First Aid

If an emergency should occur while at the Moscone Center, proceed directly to the nearest house phone, located throughout the facility and located in most meeting rooms, and dial 511 for security. You will be connected directly to the 24-hour manned security department at the Convention Center. From your cell phone, dial 415-974-4021, which will connect you directly to security. A First Aid room is located in the North and South Towers. A first aid administrator will be on duty during key hours.

 

Safety Tips: Walk “smart” when you leave the Moscone Center:

 

  • Know your destination and the best way to reach it.
  • Travel along sidewalks in lighted areas at night, and don’t walk alone.
  • Remove your meeting badge outside the Moscone Center.
  • Establish a “buddy” system with another delegate to the convention.
  • Share schedules and check up on each other periodically.
  • Build your awareness of unknown surroundings by reviewing local information.
  • Laptop computers are attractive, easy targets for thieves. Be sure your laptop is in a secure place.
  • Jackets with pockets provide a convenient alternative to reduce the chance for lost or stolen handbags.

 

Our first priority is safety. The best way to stay safe is to be aware of your surroundings and to avoid situations where you feel uncomfortable. Click here for additional safety tips.

 


 

Social Media Guidelines

While we encourage the use of social media before, during, and after the ASHG Annual Meeting as a means to share information and network with others who are attending the meeting, we remind you to adhere to ASHG’s social media guidelines, including the following:

Do:

 

  • Follow ASHG on Twitter (@GeneticsSociety) and use the #ASHG2012 meeting hashtag to follow the latest updates and join in the conversation about the ASHG 2012 Annual Meeting.
  • Follow ASHG on Facebook at: facebook.com/GeneticsSociety.
  • Blog or tweet about what you are hearing and learning at the Annual Meeting, but refrain from sharing when the speaker explicitly requests you do so. Talks are tweetable and shareable by default, but speakers can ask that specific details or slides are not shared.
  • Converse and network with other attendees before, during, and after the conference.
  • Provide feedback to ASHG staff and the Program Committee – we encourage attendees to post/discuss topics of interest and ideas for future annual meetings.
  • Communicate with respect and consideration for others, and keep criticism constructive.

 

Don't:

 

  • The use of photographic, video, or other type of recording devices is strictly prohibited in all oral sessions (i.e., platform, plenary, invited, etc.) and poster sessions at the ASHG Annual Meeting. Therefore, it is also strictly prohibited to post photos/images or video recordings from these sessions on any type of online site, including social media platforms, blogs, personal Web pages, etc.
  • Capture, transmit, or re-distribute data presented at the ASHG Annual Meeting – this may preclude subsequent publication of the data in a scientific journal. Please be respectful of journal embargo policies and do not jeopardize the work of your colleagues!
  • Engage in rudeness, slander, or personal attacks.

 


 

 

Twitter

Follow ASHG on Twitter (@GeneticsSociety), and use the #ASHG2012 meeting hashtag to follow the latest updates and join in the conversation about the ASHG 2012 Annual Meeting.

 

For general Society news and announcements, use the #ASHG hashtag.

Facebook

Follow ASHG on Facebook. Become a fan of ASHG’s Facebook page to stay up-to-date on the latest news and announcements from the Society, as well as related updates on new advances in genetics research, grants/funding resources, meetings and events of interest, and professional development/training opportunities in the field.

LinkedIn

Join ASHG’s LinkedIn group to gain access to the job announcements posting board for current position openings in genetics-related careers, develop new connections in the field and network with your colleagues, and keep up with the latest industry and research news.

YouTube

Subscribe to ASHG’s YouTube channel to view webcast recordings of selected ASHG Annual Meeting sessions, and educational videos about careers in human genetics, teaching genetics, family health history, and more.

Vimeo

Subscribe to ASHG’s Vimeo channel to view full-length webcast recordings of selected ASHG Annual Meeting sessions, and more.

 


 

US General Elections - Vote Early!

 

Please be reminded that Tuesday, November 6, 2012 is general election day across the United States. This is also the first day of the Annual Meeting for the American Society of Human Genetics and we realize that many of you may be unable to vote at your regular polling stations. We encourage your participation in the elections. Please consider voting early, which is allowed in most states, or voting by absentee ballot, which is allowed in all states. Please visit the following Web site for further instructions by state: http://www.canivote.org/.

 

 


 

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society@ashg.org • 1-866-HUM-GENE • (301) 634-7300

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