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Installation & Dismantle Guidelines, Dates, and Times


The following terms were/will be agreed to by EXHIBITOR at time of application submission.



Installation of Exhibits

Exhibitor installation is Tuesday, November 6, 2012 from 8:00 am until 5:00 pm. Please note the following:


  • All exhibit material must be unpacked and empty containers tagged by Tuesday, November 6, 2012 at 5:00 pm to permit the removal of empty crates and cartons from the exhibit area. Any exhibit not unpacked by this time will be placed in storage and can be returned only after the exhibits close on the first day of exhibits, or may be ordered set up by ASHG Exhibit Management and the cost charged to the exhibitor.
  • No refuse, such as empty cartons, may be placed in the aisles after the final cleaning in the exhibit area. Exhibitors are urged not to litter the floor in the booths or aisles after the cleaning since time will not permit a vacuuming of booths or aisles on opening morning. See above sections, “Storage of Crates and Boxes” and “Literature” for instructions and guidelines. 
  • Floor Covering and Furnishings: The convention center is NOT carpeted.  Exhibitors must have floor covering in their booth.  The floor covering must cover the entire net square footage of the contracted exhibit space.  Additionally, no furniture is included with the booth rental.  Exhibitors may use their own floor coverings/furnishings or order them from Freeman.  Order forms will be included in the Exhibitor Service Kit which will be available online on June 2012.  Place your orders early to take advantage of the discounted pricing.
  • Unfinished Exhibits: Exposed or unfinished sides and/or exhibit backgrounds must be draped to present an attractive appearance.  The exhibits will be inspected during set-up, and the general contractor, at the direction of show management, will provide draping with official colors deemed necessary and submit the charges to the exhibitor.
  • One-time booth space cleaning is provided immediately following installation and is included in the cost of the booth for November 6, 2012. Booth cleaning for the remainder of the show should be ordered in advance.  A form will be available in the Exhibitor Service Kit.



Work Late Passes

Special after hours-work permits are available onsite at the Exhibitor Registration Desk. Requests for after-hours work permits can be made during regular exhibit installation hours before the hall closes at 5 PM. Security guards cannot authorize after-hours permits or late work in the exhibit area.

ASHG Exhibits Management will monitor all booth equipment and space during and following installation to ascertain that all exhibits conform to the rules for set-up. In all interpretations of the rules and regulations, ASHG Exhibits Management’s decision is final.



Dismantling of Exhibits


Friday, November 9, 2012: 4:30 pm - 9:00 pm


No packing of equipment, literature, etc., or dismantling of exhibits is permitted until the official closing time of 4:30 pm.

Delivery of crates will begin just after this time.

Packing of all exhibits must be completed by Friday, November 9, at 9:00 pm.

To avoid any damage to your equipment, remain with your exhibit booth until crates are delivered and labor is available. Security will be on duty; however, the American Society of Human Genetics, Exhibits Management, Freeman,  and the Moscone Center cannot assume any responsibility for any loss or damage to exhibits, equipment, personal belongings, etc., that are left unattended.




The American Society of Human Genetics, Incorporated

9650 Rockville Pike Bethesda, Maryland 20814 USA 1-866-HUM-GENE (301) 634-7300

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