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Current Exhibitors


Exhibitor Contract Login

Enter your information to view your booth space assignment, make payments, print receipts, register booth staff, register one complimentary scientific attendee, and enter company description and product categories.


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Manage Meeting Activities & Reserve Housing



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Other Important Information


Exhibitor Alerts


May 25, 2012

It has come to our attention that an unauthorized company, Convention Housing Services based in Henderson, Nevada, is contacting ASHG exhibitors offering discounted hotel reservations during the ASHG Annual Meeting. Please be advised that the only company authorized to arrange hotel reservations is CMR, via ASHG’s Annual Meeting website. We strongly discourage any exhibitor conducting business with this company, as there have been numerous fraudulent reports.


Click here to for more hotel information and to make your reservations within ASHG’s official block.


April 25, 2012

ASHG exhibitors should be aware of any external vendors contacting them regarding an "Expo Guide" for the 2012 Annual Meeting. Many of you may be familiar with this exhibits scam, but please be on the look out for anyone soliciting for a free entry in an Expo Guide.


Expo Guide is an international organization based in Mexico that deceives people into signing up to their online expo directory at before sending them an extortionate bill. For more information, including sample letters, click here.


Please contact ASHG if you are unsure of the origin of any email regarding the 2012 Annual Meeting. Official vendors will have their contact information and official forms in the Service Kit, available in June.



US General Elections - Vote Early!


Please be reminded that Tuesday, November 6, 2012 is general election day across the United States. This is also the first day of the Annual Meeting for the American Society of Human Genetics and we realize that many of you may be unable to vote at your regular polling stations. We encourage your participation in the elections. Please consider voting early, which is allowed in most states, or voting by absentee ballot, which is allowed in all states. Please visit the following Web site for further instructions by state:



ASHG 2012 Important Dates and Deadlines


March 15, 2012   Exhibit Prospectus and Floor plan available online
April 4, 2012   Booth Application opens for Space Assignment
April 18, 2012   Booth Applications assigned in date received order
April 25, 2012   Booth space confirmations e-mailed
May 18, 2012   Deadline for Ancillary Function application forms
June 28, 2012    Exhibitor Service Manual available (online only)
July 13, 2012   Booth cancellation deadline –no refunds will be given after this date
July 13, 2012   Deadline to submit:
  • 50 word company description and product categories for inclusion in the Program Guide and Congress website;
  • Program Guide Advertisement artwork
September 4, 2012   Deadline to enter Complimentary Scientific Attendee name for pre-registration (badge will be mailed to US residents)
October 12, 2012   Deadline to:
  • Register Exhibit booth staff;
  • Request pre-registration mailing list;      
  • Submit Booth Promotion Form for booth giveaways and activities;
  • Submit island booth diagrams for approval;
  • Register Exhibitor Appointed Contractors (EACs) and submit EAC insurance.
October 26, 2012   Deadline to register Exhibit booth staff
November 6, 2012   Exhibit registration and installation | 8:00 am – 5:00 pm
November 7, 2012   Exhibit registration | 8:30 am – 4:30 pm
    Exhibit Hall Open | 10:00 am – 4:30 pm
November 8, 2012   Exhibit registration | 8:30 am – 4:30 pm
    Exhibit Hall Open | 10:00 am – 4:30 pm
November 9, 2012   Exhibit registration | 8:30 am – 4:30 pm
    Exhibit Hall Open | 10:00 am – 4:30 pm
    Exhibit dismantling | 4:30 pm – 9:00 pm
Meeting Dates   Tuesday, November 6  – Saturday, November 10






Show Details:



  Tuesday, November 6 – Saturday, November 10


*Tuesday, November 6: Installation of Exhibits
Wednesday, November 7: 10:00 am – 4:30 pm
Thursday, November 8: 10:00 am – 4:30 pm
Friday, November 9: 10:00 am – 4:30 pm
  Dismantling of Exhibits

* This is election day in the US. Remember to complete your absentee ballot.



  Interactive Floor Plan

Floor Plan PDF
Moscone Center, San Francisco, CA


Contact Exhibits Management:

  Carrie Morin, Exhibits Manager
  (301) 634-7311
  9650 Rockville Pike
  Bethesda, MD 20814


What attendees are saying about last year’s meeting:


“I was specifically interested in certain equipment/technology and having different companies available for discussion at the same time was really a great advantage.”

Meeting Attendee


“I did make contacts that might lead to purchases in the future.”

Meeting Attendee


“The interaction at the booth…is being followed by an in-person meeting in my home institution next week, with a view to future collaborations.”

Meeting Attendee


The American Society of Human Genetics, Incorporated

9650 Rockville Pike • Bethesda, Maryland 20814 USA • 1-866-HUM-GENE • (301) 634-7300

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