Registration

 

Fees
Payments
Receipt, Badge, and Tickets
Registration Transfers
Registration Cancellation/Refunds
Materials/Congress Program Guide
Guest Registration (on-site only)
Replacement Badges
Registration Search/Find a Colleague
Registration Hours (onsite)
Letters of Invitation (for visa purposes)
Letters of Recognition
   

 

 

 

Registration

Advance Registration is now closed.

 

Registrant List

 

For registrants whose employers require a Tax ID, the ASHG Tax ID number is: 52-1419397.

Questions: ashgmeetings@ashg.org

 

Request a Registration Receipt:

(Registered attendees only)

 

Your Last Name:

 

Your Email Address:

 
     

Credentials above must match Last Name, and E-mail Address

used to register for meeting.

 


 

 

Letters of Invitation (for Visa purposes) / Letter of Recognition

Letters of Invitation can only be sent to individuals who have already registered for the Congress. After you have registered, you will be given a link (within your confirmation) to generate your letter of invitation. You will need this letter when applying for a visa. All attendees are urged to apply for a visa as soon as possible (do not wait until you receive confirmation of abstract acceptance). Click HERE to view information on visas and access into Canada.

 

All foreign organizations that hold meetings in Canada receive an official letter of recognition from the Canadian Border Service Agency. This letter proves that attendees, staff, and exhibitors entering Canada do not require a work permit and ensures that you are entering to attend the Congress only. After you have registered for the Congress, you will be given a link (within your confirmation) to generate and print a copy of this letter. You should bring it with you in your carry-on luggage as you may be asked to present it when entering Canada. We recommend you place this letter with your passport. For security reasons, we are unable to provide a copy of this letter to accompanying guests or to those that do not register.

 

Request Letter of Invitation/Letter of Recognition:

(Registered attendees only)

 

Your Last Name:

 

Your Email Address:

 
     

Credentials above must match Last Name, and E-mail Address

used to register for meeting.

 

 


 

Registration Hours

Onsite registration is located in the Montreal Convention Center, Level 2. The onsite hours are as follows:

 

Tuesday: 10:00am-7:00pm
Wednesday: 7:00am-6:30pm
Thursday: 7:15am-5:00pm
Friday: 7:30am-5:00pm
Saturday: 7:30am-12:00pm

 


 

The registration fee includes:

 

  • Access to all 24 invited sessions (scientific, education, social issues)
  • Access to all 40 platform (abstract-driven) sessions
  • Access to plenary invited sessions and invited panel debate sessions
  • Access to the ASHG Presidential Address
  • Access to the ASHG Awards presentations (William Allan Award, Curt Stern Award, and Excellence in Human Genetics Education Award) and the Gruber Genetics Prize presentation
  • Access to the Opening Ceremony, Opening Reception, and Closing Ceremony
  • Access to daily poster sessions featuring over 2500 posters
  • Access into the Exhibit Hall featuring over 200 exhibiting companies displaying the latest products, publications, technology, and services in genetics
  • Endless opportunities to network with colleagues from around the globe
  • Complimentary access to the Career Center
  • Complimentary wireless Internet access in certain public areas of the Montreal Convention Center
  • Complimentary daily morning coffee breaks
  • Complimentary daily breaks during poster sessions
  • Congress Program Guide

 


 

 

Meeting Registration Fees

Fees do not include admission to the separate ticketed events (including the Trainee-Mentor Luncheon, the Clinical Genetics and Molecular Services in Developing Countries Workshop, Trainee Development Program and Networking Session, Private Concert at Notre Dame Basilica, or the Publications Workshop).

Children under the age of 18 will be admitted (at no cost) if accompanied by a paying scientific registrant.

 

All fees are shown in U.S. dollars.

Single day registrations are not available.

EARLY REGISTRATION

(before August 30 at 5:00 pm, U.S. EST)

ADVANCE REGISTRATION

(August 30 through October 5 at 5:00 pm, U.S. EST)

ONSITE REGISTRATION

(In Montreal, starting October 11)

IFHGS Member Society Delegate1 $450 $550 $600
IFHGS Member Society Delegate1

(Student/Trainee*)

$150 $250 $350
Non-member Delegate $700 $800 $850

Non-member Delegate

(Student/Trainee*)

$325 $425 $525
Developing Country Delegate2 $250 $350 $400

 

1 IFHGS Member Society delegates are eligible for the discounted rate if they are members of any one of the seven IFHGS Full Member Societies who are in good standing (meaning dues are currently paid). To save on registration fees, join one of the IFHGS Full Member Societies.

 

* Student/Trainee Delegates (members and nonmembers) may register at the discounted rates. Postdoctoral fellows and students working toward a degree in human genetics (or an allied field) qualify for the rate. Trainees will be asked to input certain information to meet the criteria. Trainees who register onsite should bring a student ID card or a letter signed by their department head to certify current status.

 

2 Click HERE for a list of eligible countries.

 

 

Additional Ticketed Items

The following ticketed items are available for purchase when you register for the meeting. Unless otherwise indicated, these items are only available for purchase if you register by the early deadline of August 30.

 

*Lunch Included

 

Trainee Mentor Luncheon*

(Wednesday, 12:30 pm - 2:00 pm)

  $25 - SOLD OUT
Clinical Genetics and Molecular Services in Developing Countries Workshop*

(Wednesday, 12:30 pm - 2:00 pm)

  $10 - SOLD OUT
Trainee Development Program and Networking Session

(Thursday, 6:30 pm – 8:30 pm )

  $10 - SOLD OUT
Private Concert at Notre Dame Basilica

(Thursday, 7:00 pm – 8:30 pm)

  $40
Publications Workshop*

(Friday, 12:30 pm - 2:00 pm)

  $25 - SOLD OUT
PACE California Clinical Directors   $40
Genetic Counselors   $35

 


 

Registration Payments

Registration payments must be made by credit card (American Express, MasterCard, Discover, or VISA only). Purchase orders and wire transfers are not accepted. Do not fax or mail your registration payment. If you are unable to register online via credit card, contact the meeting management staff via e-mail at ashgmeetings@ashg.org

 


 

Registration Transfers

Meeting registrations cannot be transferred to another person. If the registrant cannot attend the Congress for any reason, his/her registration must be cancelled, and the replacement person must register for the meeting separately.

 


 

Registration Cancellations/Refunds

Deadline: September 8, 2011

To cancel a meeting registration and receive a refund, registrants must send a written request to the meeting registrar, Peggi McGovern, at ashgmeetings@ashg.org. Registration refund requests that are received by the cancellation deadline (September 8) will be honored. Registrants must return all meeting materials (e.g., badge, tickets) before cancellations can be processed. No refunds will be issued for requests received after the cancellation deadline of September 8. Please note that all cancellations are subject to a non-refundable processing fee of $75.

 


 

Registration Materials/Congress Program Guide

The Congress Program Guide (containing general information, meeting highlights, the meeting schedule, scientific presentations, exhibitor information, the speaker/author index and meeting logistics), will be available on the Congress Web site starting in September 2011. For environmental conservation and to minimize costs, the Congress Printed Program Guide will not be mailed in advance. Instead, it will be available online. The Congress Web site will serve as the official e-publication of the meeting.

 

All registered scientific attendees can receive their printed copy of the Program Guide onsite (at the Montreal Convention Center) starting Tuesday, October 11.

 


 

Guest Registration (onsite only)

Guest registration will be available onsite only for family members of registered delegates. The fee is $175 per guest and includes admission to the following: Opening Ceremony; Opening Reception; Closing Ceremony; Exhibit Hall. The guest registration does not include access to scientific sessions.

 

In order to register as a guest, you must be accompanied by a paying scientific registrant. Please go to the guest badge counter (located in the registration area) during registration hours.  Guests will be issued different colored badges to scientific registered attendees.  

 


 

Replacement Badges

A $10 fee will be charged to registrants for each replacement badge requested (i.e., to replace badges that are left at home or in hotel rooms, lost or forgotten).