Frequently Asked Questions
Step-by-Step Instructions
Rules and Guidelines
Topics and Keywords
First Author Name Changes
Acceptance and Programming
Licensing Agreement/Copyright Policy
How to Cite Abstracts




Preparing Effective Posters



In case your poster does not arrive, we suggest poster authors take a smaller version of their presentation on 8½"x11" paper and take a copy of the presentation on a USB drive so that it can be printed on site.  Many airlines are now requiring that poster tubes be checked rather than brought as “carry-on” luggage. Please check with your airline prior to traveling.



Poster Printed, Laminated and Ready for Pickup at the Congress

You have the option of printing your poster for pickup when you arrive in Montreal. A separate e-mail will be sent to poster authors about this service by Mira Digital Printing. You can also e-mail the company directly at ICHG2011@mirasmart.com.



Poster Preparation

Each poster author will be assigned to share a 6' poster board. Each author will have a net useable space in portrait/vertical format that measures 2'10" (86.36 cm) wide x 3'8" (111.76 cm) high.



Design of effective posters requires careful thought and advance preparation. It is not sufficient to enlarge an abstract and add a few figures. When planning a poster, the first task is to identify the one, two, or three principal messages you have to convey. Then work out the most effective presentation and choose a headline to help highlight each point. Poster presentations should be designed to summarize current research in graphic forms: charts, tables, graphs, pictures, etc. Your poster should be self-explanatory so that you are free to supplement and discuss particular points raised in inquiry. The following suggestions will help in preparing effective posters.



Mounting and Arranging Materials


  • Prepare a heading at the top of your poster indicating the abstract title, authors, and affiliations.
  • Lettering should be at least 1" (2.54 cm) high.
  • Materials should be mounted on thin, colored poster paper or cardboard and mounted on the poster board with push pins that will be provided.
  • Arrange materials in columns.





  • Remember that your presentation must be readable from distances of at least 3' (91.44 cm). Keep visual materials simple and clear.
  • Detailed information should be provided in smaller type below the heading. Details of methodology should be brief and should be placed at the end of the legend.
  • Simple use of color can add effective emphasis.
  • Audiovisual equipment is not permitted in the poster board area.
  • Do not write or paint directly on the poster boards.



Important Poster Presenter Information


  • ICHG/ASHG requires disclosure of gene names (as part of your presentation) and sharing research data so that findings can be replicated and other investigators with similar data can test findings against their own. Authors who do not provide gene names at the meeting will be subject to sanctions as determined by the Scientific Program Committee.

  • When presenting data and health information (including photos) all presenters must have informed consent compliant with human subjects and applicable HIPAA regulation.
  • Authors must disclose on their poster whether the abstract has been previously published (prior to October 2011). If the abstract has been previously published, authors should indicate the date and publication.
  • When preparing your poster, please check the poster size guidelines before printing.
  • You must register and wear an official Congress registration badge to gain admittance at any time to the poster areas. Unregistered guests (i.e., friends, co-workers, etc.) are not permitted to attend the poster sessions.
  • All poster boards will be pre-numbered. Please be certain to mount your poster on the correct board. Look for your program/abstract/board number (e.g., 325W or 325T or 325F) on the day you are presenting.
  • Remember to bring your own pushpins (in your checked luggage). We will have a very limited number of pushpins available at the meeting.
  • Click HERE for a suggested format for abstract citation.



For questions, please contact the ICHG/ASHG Management Office at ashgmeetings@ashg.org.