Frequently Asked Questions
Step-by-Step Instructions
Rules and Guidelines
Topics and Keywords
First Author Name Changes
Acceptance and Programming
Licensing Agreement/Copyright Policy
How to Cite Abstracts




Abstract Information and Submission

Application Deadline: June 2, 2011 (8:00 pm U.S. East Coast Time)



Questions about abstract submissions should be e-mailed to: ashgmeetings@ashg.org



Abstracts PDF (Platform/Poster)

Abstract Presentation Assignments

Poster Guidelines and Instructions

Speaker Guidelines and Instructions



The abstract submission and revision site is now closed.


All abstracts are currently under review. Programming information will be available in early August. If you followed the rules and guidelines, your abstract will be programmed. Therefore please begin planning today by registering for the Congress and making your hotel reservations early.



Abstract Submission

There is no fee to submit an abstract. All submitting authors will be asked to confirm the following statements: (1) I have read, understand and agree to the rules and guidelines; (2) I am submitting this abstract with the intent of attending the Congress and presenting; and (3) I confirm that each co-author has been informed of this abstract submission and has agreed to all information as it was submitted. NOTE: Authors who submit abstracts are not automatically registered for the meeting.  In order to participate in the meeting and make your presentation, authors must register for the meeting, and cover the costs of hotel and travel.



Abstract Confirmations

After you submit your abstract, you will receive an immediate on-screen confirmation of receipt. You will not receive a separate confirmation e-mail. Please print this information and keep it for your records. You will need this information when returning to the submission site. If you do not receive this information, then your abstract was not successfully submitted and it will not be reviewed or programmed by the Scientific Program Committee.



Abstract Revisions

To make any changes to an abstract (including author changes), return to the abstract submission site and select “revise my abstract.” You will need your abstract control number, personal ID number and the last name of the first author listed on the abstract. You are not permitted to change the first author’s name at the revision site (see instructions below). Note: Revisions will not be permitted on June 1 and June 2 (when the submission site is extremely busy).



Abstract First Author Name Change

If it is critical that you change the name of the first author, you must first withdraw the abstract and then submit a new abstract with the new name. First authors cannot be changed under the revisions link.



Abstract Withdrawals

To withdraw an abstract, return to the submission site and select “withdraw my abstract.” You will need your abstract control number, personal ID number and first author’s last name. Withdrawal requests should be made by June 8, 2011. All abstracts will be published in the Program and cannot be withdrawn from publication after June 8 (even at the request of the author and/or principal investigator). Abstracts not withdrawn by June 8 will be reviewed and programmed by members of the Scientific Program Committee.



Abstract Acceptance and Programming

Notice of abstract acceptance (in either a poster or platform presentation) will be available in August 2011. Selection of abstracts and programming is at the discretion of the Scientific Program Committee.

The majority of all submitted abstracts will be placed in poster sessions. A small percentage of slots have been reserved for platform (oral) presentations. Authors should be prepared to present a poster if their abstract is not selected for a platform presentation. Once a presentation has been scheduled (into either a poster or platform session), a first author who is unable to make the presentation is asked to notify the Congress office immediately via e-mail (ashgmeetings@ashg.org) so that a notation can be included in the program addendum.



Abstract Publication

Abstracts selected for presentation will be available on the Congress Web site in late August and published online. At this time, your abstract and all information will become a matter of public record and may be referenced by ASHG, the Congress, media relations staff and others. Please review the abstract licensing agreement/copyright policy under the abstract rules and guidelines. The Web site will include a searchable Program and an individualized meeting itinerary planner. Abstract search and printing stations will also be available onsite in the registration area of the Montreal Convention Center starting on Tuesday, October 11.



How to Cite Abstracts

The following is a suggested style for citing abstracts:

Example Only
Simpson R.S., Barnes P., Disruption of the microRNA pathway; (Abstract/Program #XX). Presented at the 12th International Congress of Human Genetics/61st Annual Meeting of The American Society of Human Genetics, Date, Location (e.g., October 12, 2011, Montreal, Canada).

Abstracts from previous ASHG Annual Meetings are available online through the past ASHG meetings archive posted on the Society’s Web site. In your abstract citation, use the appropriate URL for the meeting in which the abstract was presented.