Ancillary & Satellite Requests

The deadline to schedule an ancillary function was Wednesday, June 4. We extended the deadline a few extra days but now the site is closed! We are currently reviewing your request and will send confirmations of your room assignment in July.

Additional requests for meeting space will need to be arranged directly with the hotel (after June 30). All functions must follow the ASHG guidelines. Please review before requesting space from the hotel. Your contact at the headquarter hotel (The Philadelphia Marriott Hotel) is Peter Horch. He can be reached via email at peter.horch@marriott.com. You will need to provide the following information to the hotel:

Meeting date
Start/End time
Expected Attendance
Set-Up Requirements (e.g., roundtables)
AV needs
Food & Beverage Needs

Once you have been assigned a room, please forward the following information to paulinem@ashg.org and we will list your event on the ASHG Website (NOTE: functions that did not meet the deadline will not make it in the printed Program).

Title of Event
Date/Time of Event
Location
URL or Email for inquiries and information
 

Important

ASHG does not assist in any way with the planning, funding, or management of ancillary events. Organizers will be responsible for all arrangements and costs associated with their events including room rental, audio-visual equipment, food and beverage etc. Please review the following information:

GUIDELINES
SCIENTIFIC AND COMMITTEE SCHEDULE

Useful links

AUDIO VISUAL (FREEMAN-OFFICIAL ASHG VENDOR)
MENUS (HQ HOTEL)
MENUS (CONVENTION CENTER)
FLOOR PLANS (HQ HOTEL)
FLOOR PLANS (CONVENTION CENTER)

Program/Web Listings

To support ancillary and satellite events, the Society will include the following information in the meeting program and on the ASHG website: Title, date/time, location/room, contact email or organizations website URL. This information must be provided by the June 4, 2008 deadline. No other promotion of ancillary and satellite events is available through the Society.
 

Assignment of Space

All ancillary and satellite events must be cleared through the ASHG Office. Space is being held at the headquarter hotel only (The Philadelphia Marriott Hotel). Only official ASHG events will be scheduled in the Convention Center. Space is available on a first-come, first-served basis. There will be a rental charge by the hotel for the use of meeting space.