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The following practices are
prohibited
at the ASHG meeting:
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Canvassing or distributing
any material in exhibit hall aisles,
convention facility public space,
message center, meeting hotel public
spaces or other space outside the
exhibitor's contracted booth space.
-
Hotel door drops of
exhibitor brochures, pamphlets,
invitations or any other printed matter,
or gifts, samples, etc.
-
Use of billboard
advertisements and/or display of signs
outside the exhibit area.
-
Operation of X-ray
equipment.
-
Noisy electrical or
mechanical apparatus interfering with
other exhibitors.
-
Playing music in the
exhibit hall.
-
Soliciting participation in
surveys or otherwise harassing
registrants.
-
Publicizing and/or
maintaining any extracurricular
activities, inducements, demonstrations,
or displays away from the exhibit area
during the exhibit hours or scientific
session hours of the meeting.
-
Contests, lotteries,
raffles or games of chance.
-
Entry into another
exhibitor's booth without their express
permission.
-
Photographing, videotaping
or examining another exhibitor's
equipment without permission.
-
Subletting of exhibit
space.
-
The use of magicians,
fortune-tellers, dancers, puppets or
other entertainment of this nature.
-
Unwrapped food or candy of
any kind.
The use of open audio systems
is discouraged. Requests to use an open
audio system must be approved in advance of
the meeting by ASHG Exhibit Management. The
exhibitor must agree to discontinue
broadcasting if the sound level is deemed to
be objectionable to the registrants or
adjacent exhibitors. Relevant portions of
the foregoing prohibited practices are
applicable to non-exhibitors at all times.
Non-exhibitors may not solicit business from
scientific registrants or companies
exhibiting, nor will their materials be
accepted for distribution on site. The
character of exhibits is subject to the
approval of the Society. The Society
reserves the right to refuse applications of
concerns not meeting standards required or
expected. The Society also reserves the
right to curtail or to close exhibits or
parts of exhibits that reflect unfavorably
on the character of the meeting. This
applies to displays, literature, advertising
novelties, souvenirs, conduct and attire of
persons, etc.
Exhibitors are requested to staff their
exhibits with personnel attired in a manner
consistent with the intent of the meeting
and knowledgeable in the products and
policies of the exhibiting company.
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