Advertising Included in Your Contract

Basic exhibitor information

Name, address, telephone and fax numbers, e-mail contact, Website url, booth number and a short paragraph describing products/services—will be included in the following:

• Abstracts volume, a standard journal-sized volume that will contain more than 2500 abstracts of scientific presentations

• Program Guide, a pocket-sized book featuring meeting schedule and highlights, logistics, scientific presentation listings, and session details

• Searchable CD that includes all information in the printed Abstracts volume and Program Guide, plus a personalized program planner

• Website for the 58th ASHG Annual Meeting at http://www.ashg.org/genetics/ashg/menu-annmeet.shtml

Additional Full-Color Advertising

Exhibitors are invited to place full-color, full-page advertisements in the Abstracts volume and in the Program Guide.

• Cost
  Cost for one inside-page ad in each book (i.e., two ads, sized differently for each book): $3000

   

  For pricing of cover and premium placement advertisements, please contact Toney Vogel, exhibits manager, at tvogel@ashg.org.

Guidelines

1. Reserve your advertisement space as soon as possible by contacting Toney Vogel, exhibits manager, at (telephone) 301-634-7311; (fax) 301-634-7079; or send an e-mail to tvogel@ashg.org.
    

   Deadline for ad reservation and for receipt of ads: August 4, 2008.
   Important: Ad orders cannot be accepted until exhibit space has been contracted.

    

2. Prepare two ads—one for the Abstracts Volume, one for the Program Guide—sized as follows:

    

   	live area	book trim size
   Abstracts Volume	7-1/2" width x 10" length	8-1/4" width x 10-7/8" length*
   Program Guide	3" width x 8" length	3-7/8" width x 9" length*
   	*Allow 1/8" all around for bleed, if desired (see instructions 6 & 7 below)
   	Avoid placing type within 1/2" of the left/right margins and ¼” of the top and bottom margins.

   
   Note: Two separately sized ads must be submitted. Printer cannot resize ads.

    

3. Format both ads as high-resolution pdf’s (minimum 300 dpi)

    

4. Embed all fonts

    

5. Designate color as CMYK (not RGB)

    

6. Bleeds: Please size your ad to the trim dimensions plus 1/8” on all sides.

    

7. No Bleeds: Avoid placing type within 1/2" of the left/right margins and ¼” of the top and bottom margins.

    

8. Post both ads to the following site: ftp://ftp.ags.com (click on uploads, then on the ASHG folder). Follow instructions for easy upload. If you experience difficulty uploading your files, a tutorial and instructions for uploading are also available at www.ags.com under “Send Files”.
    

   Please include the name of the Exhibiting Company in your file name with a suffix, “ABS” for Abstract Book and “PG”, for Program Guide. (For example: XYZCompanyNameABS.pdf and/or XYZCompanyPG.pdf)

    

9. Once you have uploaded the files, send an e-mail message to Phyllis Edelman, pedelman@ashg.org, with the exhibitor’s name, the names of your files, and the date on which they were uploaded.

    

10. If matching specific color is critical, mail a digital color proof to Phyllis Edelman, ASHG Administrative Office, 9650 Rockville Pike, Bethesda, MD 20814-3998.

Questions? Please contact Phyllis Edelman at pedelman@ashg.org

Reminder: Place Ad reservation as soon as possible.
Deadline to upload your ad files to AGS: August 4, 2008